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Occupational Report
for Executive Secretaries and Administrative Assistants (43-6011)
, Oregon Statewide
Occupational Description
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Exclude "Secretaries" (43-6012 through 43-6014).
Employment Outlook
for Executive Secretaries and Administrative Assistants
| Statewide Employment Analysis |
Employment in this occupation in 2010 was much larger than the statewide average for all occupations. This occupation is expected to grow at about the statewide average rate for all occupations through 2020. The total number of job openings is projected to be much higher than the statewide average number of job openings for all occupations through 2020.Reasonable employment opportunities exist. |
Data Sources and Limitations
Current Employment Department Job Openings
for Executive Secretaries and Administrative Assistants
There are 63 current openings for this occupation.
Openings 1 through
26 are listed below.
| Job Title |
Date Posted |
Location |
Wage Offered |
| Secretary / Administrative Assistant |
5/17/13 |
Salem |
$12.00/hr DOE |
| Secretary 2 |
5/17/13 |
Bay Area |
$12.94/hr to $17.72/hr DOE |
| Administrative Secretary |
5/17/13 |
Salem |
$2,430/mo to $2,643/mo DOE |
| Administrative Services Assistant |
5/16/13 |
Vancouver |
DOE, Neg. |
| Administrative Assistant II |
5/16/13 |
Hillsboro |
$17.00/hr to $18.00/hr DOE |
| Administrative Assistant 2, Foundation |
5/16/13 |
Bend |
$2,549/mo to $3,034/mo DOE |
| Executive Assistant - Strong Hands On C Suite Support - Portland... |
5/16/13 |
Portland |
|
| Administrative Assistant - Commercial Product Development & Management - Reqcode 686546 |
5/16/13 |
Portland |
DOE, Neg. |
| Administrative Service Assistant |
5/14/13 |
Vancouver |
DOE, Neg. |
| HR Adminisrtrative Assistant |
5/14/13 |
Salem |
|
| Administrative Assistant |
5/13/13 |
Bend |
$17.00/hr to $20.00/hr |
| Contract Acquisition Specialist/Administrator |
5/13/13 |
Vancouver |
DOE, Neg. |
| Office Coordinator - Admissions |
5/13/13 |
Klamath Falls |
$34,604/yr |
| Senior Executive Assistant - Lake Oswego, OR |
5/12/13 |
Lake Oswego |
|
| HR Coordinator Emerging Markets |
5/12/13 |
Portland |
|
| Senior Administrative Assistant Global Football and Brand Marketing |
5/12/13 |
Portland |
|
| Administrative Assistant |
5/12/13 |
Beaverton |
|
| Administrative Assistant |
5/12/13 |
Portland |
|
| Project Assistant-Job 9825 |
5/12/13 |
Hillsboro |
|
| Business Office Coordinator |
5/12/13 |
Medford |
|
| Administrative Coordinator |
5/10/13 |
Eugene |
$11.87/hr |
| Administrative Coordinator P/T |
5/10/13 |
Portland |
$10.00/hr to $11.00/hr DOE |
| Administrative Assistant - Operations |
5/10/13 |
Portland |
|
| Business Office Coordinator |
5/10/13 |
Beaverton |
|
| Administrative Assistant |
5/9/13 |
Lincoln City |
$9.00/hr to $11.00/hr DOE |
More Jobs
Job Openings from the Web
for Executive Secretaries and Administrative Assistants
The following job openings have been automatically extracted from various sites across the Web.
These links are provided as supplemental resources. However, the Employment Department cannot
validate these openings nor endorse any of these external sites. Some of these jobs may no
longer be open. In some cases, a single opening may be posted on multiple sites.
There are 322 current openings for this occupation.
Openings 1 through
26 are listed below.
More Jobs
State of Oregon License Information
for Executive Secretaries and Administrative Assistants
No statewide license is required for this occupation.
Wages
for Executive Secretaries and Administrative Assistants
| Region |
---------------- 2012 Wages ---------------- |
| Percentiles (hourly wages) |
Avg
Hourly
($/hr) |
Avg
Annual |
| 10th |
25th |
50th
(median) |
75th |
90th |
| Oregon Statewide |
$16.11 |
$18.88 |
$22.06 |
$26.44 |
$29.73
|
$22.68 |
$47,188 |
| Clatsop / Columbia / Tillamook |
15.68 |
17.18 |
20.11 |
23.61 |
27.82
|
20.76 |
43,173 |
| Multnomah / Washington |
16.71 |
19.68 |
23.10 |
27.33 |
30.23
|
23.46 |
48,806 |
| Marion / Polk / Yamhill |
15.93 |
17.49 |
20.70 |
22.90 |
27.07
|
20.85 |
43,352 |
| Benton / Lincoln / Linn |
15.88 |
18.76 |
21.52 |
24.88 |
28.70
|
21.81 |
45,364 |
| Lane |
15.17 |
18.63 |
21.59 |
25.68 |
29.67
|
22.13 |
46,049 |
| Douglas |
14.77 |
17.56 |
20.64 |
23.21 |
27.57
|
20.68 |
43,013 |
| Coos / Curry |
16.46 |
18.63 |
21.17 |
24.10 |
28.76
|
21.92 |
45,589 |
| Jackson / Josephine |
14.40 |
17.35 |
21.21 |
25.07 |
28.78
|
21.34 |
44,394 |
| Gilliam / Hood River / Sherman / Wheeler / Wasco |
16.32 |
17.97 |
21.47 |
26.24 |
31.43
|
22.70 |
47,213 |
| Crook / Deschutes / Jefferson |
15.47 |
17.43 |
20.91 |
24.91 |
32.77
|
21.90 |
45,560 |
| Klamath / Lake |
15.76 |
19.13 |
22.05 |
28.28 |
34.23
|
23.33 |
48,536 |
| Morrow / Umatilla |
15.85 |
17.00 |
18.96 |
25.87 |
31.23
|
21.63 |
44,986 |
| Baker / Union / Wallowa |
13.90 |
16.10 |
18.46 |
24.25 |
29.63
|
20.51 |
42,659 |
| Grant / Harney / Malheur |
15.21 |
16.70 |
19.50 |
24.18 |
25.99
|
20.10 |
41,809 |
| Clackamas |
16.83 |
19.69 |
23.14 |
27.20 |
29.85
|
23.61 |
49,109 |
Data Sources and Limitations
Regional Employment Projections
for Executive Secretaries and Administrative Assistants
| Region |
Employment |
Change |
% Change |
Projected Annual Openings |
| 2010 |
2020 |
Growth |
Replacement |
Total |
| Oregon Statewide |
11,302 |
13,438 |
2,136 |
18.9% |
214 |
166 |
380 |
| Multnomah / Washington |
6,226 |
7,546 |
1,320 |
21.2% |
132 |
92 |
224 |
| Marion / Polk / Yamhill |
1,314 |
1,512 |
198 |
15.1% |
20 |
19 |
39 |
| Lane |
892 |
1,043 |
151 |
16.9% |
15 |
13 |
28 |
| Clackamas |
883 |
1,061 |
178 |
20.2% |
18 |
13 |
31 |
| Jackson / Josephine |
477 |
540 |
63 |
13.2% |
6 |
7 |
13 |
| Benton / Lincoln / Linn |
449 |
512 |
63 |
14.0% |
6 |
6 |
13 |
| Crook / Deschutes / Jefferson |
369 |
436 |
67 |
18.2% |
7 |
5 |
12 |
| Douglas |
185 |
204 |
19 |
10.3% |
2 |
3 |
5 |
| Clatsop / Columbia / Tillamook |
154 |
179 |
25 |
16.2% |
2 |
2 |
4 |
| Morrow / Umatilla |
131 |
153 |
22 |
16.8% |
2 |
2 |
4 |
| Klamath / Lake |
106 |
122 |
16 |
15.1% |
2 |
2 |
4 |
| Coos / Curry |
105 |
116 |
11 |
10.5% |
1 |
2 |
3 |
| Gilliam / Hood River / Sherman / Wheeler / Wasco |
95 |
115 |
20 |
21.1% |
2 |
1 |
3 |
| Baker / Union / Wallowa |
85 |
97 |
12 |
14.1% |
1 |
1 |
2 |
| Grant / Harney / Malheur |
59 |
70 |
11 |
18.6% |
1 |
1 |
2 |
Data Sources and Limitations
Industries of Employment
for Executive Secretaries and Administrative Assistants
Industry
Click links to view Infogroup employers |
Ownership |
2010
Employment |
|
Construction
|
Private |
334 |
|
Construction of Buildings
|
Private |
127 |
|
Specialty Trade Contractors
|
Private |
162 |
|
Manufacturing
|
Private |
761 |
|
Computer and Electronic Product Manufacturing
|
Private |
407 |
|
Semiconductor and Other Electronic Component Manufacturing
|
Private |
346 |
|
Wholesale Trade
|
Private |
460 |
|
Merchant Wholesalers, Durable Goods
|
Private |
162 |
|
Merchant Wholesalers, Nondurable Goods
|
Private |
217 |
|
Apparel, Piece Goods, and Notions Merchant Wholesalers
|
Private |
106 |
|
Retail Trade
|
Private |
221 |
|
Transportation and Warehousing
|
Private |
105 |
|
Information
|
Private |
335 |
|
Publishing Industries (except Internet)
|
Private |
180 |
|
Software Publishers
|
Private |
146 |
|
Finance and Insurance
|
Private |
783 |
|
Credit Intermediation and Related Activities
|
Private |
225 |
|
Depository Credit Intermediation
|
Private |
180 |
|
Securities, Commodity Contracts, and Other Financial Investments and Related Activities
|
Private |
213 |
|
Securities and Commodity Contracts Intermediation and Brokerage
|
Private |
109 |
|
Other Financial Investment Activities
|
Private |
103 |
|
Insurance Carriers and Related Activities
|
Private |
334 |
|
Insurance Carriers
|
Private |
155 |
|
Agencies, Brokerages, and Other Insurance Related Activities
|
Private |
179 |
|
Real Estate and Rental and Leasing
|
Private |
351 |
|
Real Estate
|
Private |
333 |
|
Offices of Real Estate Agents and Brokers
|
Private |
142 |
|
Activities Related to Real Estate
|
Private |
118 |
|
Professional, Scientific, and Technical Services
|
Private |
1,132 |
|
Accounting, Tax Preparation, Bookkeeping, and Payroll Services
|
Private |
113 |
|
Architectural, Engineering, and Related Services
|
Private |
252 |
|
Computer Systems Design and Related Services
|
Private |
178 |
|
Management, Scientific, and Technical Consulting Services
|
Private |
239 |
|
Scientific Research and Development Services
|
Private |
135 |
|
Management of Companies and Enterprises
|
Private |
584 |
|
Administrative and Support and Waste Management and Remediation Services
|
Private |
412 |
|
Administrative and Support Services
|
Private |
393 |
|
Employment Services
|
Private |
218 |
|
Educational Services
|
Private |
521 |
|
Elementary and Secondary Schools
|
Private |
115 |
|
Colleges, Universities, and Professional Schools
|
Private |
319 |
|
Health Care and Social Assistance
|
Private |
1,264 |
|
Ambulatory Health Care Services
|
Private |
333 |
|
Offices of Physicians
|
Private |
101 |
|
Hospitals
|
Private |
390 |
|
General Medical and Surgical Hospitals
|
Private |
354 |
|
Nursing and Residential Care Facilities
|
Private |
270 |
|
Community Care Facilities for the Elderly
|
Private |
181 |
|
Social Assistance
|
Private |
271 |
|
Individual and Family Services
|
Private |
153 |
|
Arts, Entertainment, and Recreation
|
Private |
102 |
|
Other Services (except Public Administration)
|
Private |
649 |
|
Religious, Grantmaking, Civic, Professional, and Similar Organizations
|
Private |
607 |
|
Religious Organizations
|
Private |
226 |
|
Grantmaking and Giving Services
|
Private |
95 |
|
Social Advocacy Organizations
|
Private |
97 |
|
Business, Professional, Labor, Political, and Similar Organizations
|
Private |
166 |
|
Educational Services
|
State |
244 |
|
Colleges, Universities, and Professional Schools
|
State |
244 |
|
Public Administration
|
State |
364 |
|
Administration of Human Resource Programs
|
State |
135 |
|
Administration of Economic Programs
|
State |
86 |
|
Educational Services
|
Local |
1,372 |
|
Elementary and Secondary Schools
|
Local |
578 |
|
Junior Colleges
|
Local |
377 |
|
Colleges, Universities, and Professional Schools
|
Local |
417 |
|
Public Administration
|
Local |
863 |
|
Executive, Legislative, and Other General Government Support
|
Local |
754 |
Educational Requirements
for Executive Secretaries and Administrative Assistants
Workers typically need a high school diploma or equivalent and one to five years of related work experience to enter this occupation. Those with an Associate's degree have a competitive advantage in the labor market.
Skills
for Executive Secretaries and Administrative Assistants
- Apply Mathematical Principles To Accounting, Bookkeeping Or Budgeting
- Arrange Teleconference Calls
- Assist With Business And Managerial Research
- Compile Data For Financial Reports
- Compose Business Correspondence
- Design Tables Depicting Data
- Develop New Office Forms
- Evaluate And Prioritize Incoming Telephone Calls
- Evaluate And Recommend Office Equipment
- Identify Appropriate Software For Activities Or Projects
- Keep A Telephone Log
- Maintain Administrative Services Procedures Manual
- Maintain Appointment Calendar
- Maintain Inventory Of Office Equipment And Furniture
- Maintain Inventory Of Office Forms
- Maintain Reference Library
- Make Reservations And Appointments Related To Travel
- Obtain And Maintain Legal Forms
- Obtain Information From Clients, Customers, Patients Or Others
- Order Office Supplies
- Organize And Work With Detailed Records
- Organize Office Processes
- Perform Secretarial Duties
- Perform Typing Or Data Entry For Extended Time Periods
- Plan Meetings Or Conferences
- Prepare Contracts
- Prepare Corporate Minute Books
- Prepare Travel Vouchers
- Process And Prepare Business Forms
- Process Records And Maintain Forms And Files
- Proofread, Edit, And Revise Written Materials
- Provide Customer Service Using Telephone
- Provide Meeting Materials And Audio-Video Equipment
- Provide Orientation To New Employees
- Purchase Office Equipment And Furniture
- Retrieve Files And Charts
- Schedule Appointments
- Schedule Or Coordinate Meeting Facilities
- Summarize Travel And Accommodations Data Into Itinerary
- Take And Edit Meeting Notes
- Take Detailed, Accurate Messages
- Take Dictation
- Transcribe Spoken, Recorded Or Written Information
- Type Letters And Other Correspondence
- Use Basic Mathematics
- Use Computers To Enter, Access And Retrieve Data
- Use Correct Grammar, Punctuation And Spelling
- Use Desktop Publishing Software
- Use On-Line Search Techniques
- Use Proofreading Symbols
- Use Shorthand
- Write Administrative Procedures Manual
Schools and Training Providers
for Executive Secretaries and Administrative Assistants
The training providers listed below offer programs related to this occupation. This information is updated once per year. Anyone interested in a particular program should check with the training institution regarding its availability. Listing these training providers does not necessarily constitute or imply their endorsement, recommendation, or favoring by the State of Oregon.
Lane Community College
4000 E 30th Ave
Eugene, OR 97405-0640
Phone: (541) 463-3000
Programs of Training:
|
Beyond Limitations Career School
3829 SE 74th Ave
Portland, OR 97206
Phone: (503) 261-1266
Programs of Training:
|
Linn-Benton Community College
6500 Pacific Blvd SW
Albany, OR 97321
Phone: (541) 917-4999
Programs of Training:
|
Everest College
425 SW Washington Street
Portland, OR 97204
Phone: (503) 222-3225
Programs of Training:
|
Chemeketa Community College
4000 Lancaster Dr NE
Salem, OR 97305
Phone: (503) 399-5000
Programs of Training:
|
Tillamook Bay Community College
4301 Third St.
Tillamook, OR 97141
Phone: (503) 842-8222
Programs of Training:
|
Southwestern Oregon Community College
1988 Newmark Ave
Coos Bay, OR 97420-2193
Phone: (541) 888-2525
Programs of Training:
|
Umpqua Community College
1140 College Rd.
Roseburg, OR 97470-0226
Phone: (541) 440-4600
Programs of Training:
|
Columbia Gorge Community College
400 E Scenic Dr
The Dalles, OR 97058
Phone: (541) 506-6000
Programs of Training:
|
Mt Hood Community College
26000 SE Stark St
Gresham, OR 97030
Phone: (503) 491-6422
Programs of Training:
|
Treasure Valley Community College
650 College Blvd
Ontario, OR 97914
Phone: (541) 881-8822
Programs of Training:
|
Blue Mountain Community College
2411 NW Carden Ave
Pendleton, OR 97801
Phone: (541) 276-1260
Programs of Training:
|
Portland Community College
12000 SW 49th Avenue
Portland, OR 97219-7132
Phone: (503) 244-6111
Programs of Training:
|
Clackamas Community College
19600 Molalla Ave
Oregon City, OR 97045-8980
Phone: (503) 657-6958 x2313
Programs of Training:
|
Klamath Community College
7390 South Sixth Street
Klamath Falls, OR 97603-7121
Phone: (541) 882-3521
Programs of Training:
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Career Pathway Roadmaps
for Executive Secretaries and Administrative Assistants
These Oregon community colleges have defined career pathway roadmaps to facilitate entry into this occupation:
Related Occupations
The scores listed below indicates how closely the skills for Executive Secretaries and Administrative Assistants matches the occupation in the list.
A score of 100% means the occupations have identical skill sets. A maximum of 10 occupations are displayed
below.
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