Oregon Labor Market Information System
Occupational Information Center
Occupational Report for Executive Secretaries and Executive Administrative Assistants (43-6011) , Oregon Statewide
Occupational Description

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Excludes "Secretaries" (43-6012 through 43-6014).

Employment Outlook for Executive Secretaries and Executive Administrative Assistants
Statewide Employment Analysis Employment in this occupation in 2012 was much larger than the statewide average for all occupations. The total number of job openings is projected to be much higher than the statewide average number of job openings for all occupations through 2022. This occupation is expected to grow at a much slower rate than the statewide average growth rate for all occupations through 2022.

Reasonable employment opportunities exist.

Data Sources and Limitations
Current Employment Department Job Openings for Executive Secretaries and Executive Administrative Assistants There are 173 current openings for this occupation. Openings 1 through 26 are listed below.
Job Title Date Posted Location Wage Offered
Administrative Assistant 9/30/14 Salem $12.00/hr to $15.00/hr DOE
Administrative Services Assistant 2 #6473 9/30/14 Portland $25,000/yr
Administrative Assistant 1, World Languages and Cultures 9/30/14 Bend $14.47/hr to $17.23/hr DOE
Office Specialist 2 9/30/14 Eugene
Assistant Director for Operations 9/30/14 Eugene
Senior Administrative Assistant NA Communications 9/30/14 Beaverton
Senior Administrative Assistant SB&I Product Sustainability 9/30/14 Beaverton
Senior Administrative Assistant - SB&I Product Sustainability 9/30/14 Beaverton
Senior Administrative Assistant - NA Communications 9/30/14 Beaverton
Senior Administrative Assistant - Nike Sports Research Lab 9/30/14 Beaverton
Administrative Assistant 9/30/14 Hillsboro
Contracts Administrator 9/29/14 Portland $23.00/hr to $33.00/hr DOE
Administrative Specialist 4 9/29/14 Bingen DOE
Administrative Assistant I #2014-2709 9/29/14 Portland DOE
Executive Assistant - Brand Director NAM 9/28/14 Portland
Activities Assistant 9/27/14 Hood River Neg.
Accounting / Human Resources Assistant 9/26/14 Boardman DOE
Administrative Program Assistant 9/26/14 Eugene
Office Specialist 2 9/26/14 Eugene
Admin Assistant 9/26/14 Corvallis
Marketing and Administrative Coordinator 9/26/14 Portland
Executive Assistant 9/26/14 Portland
Administrative Assistant 9/26/14 Portland
Assistant to the Director (Executive Assistant) 9/26/14 Portland
Senior Executive Assistant 9/26/14 Portland
More Jobs
Job Openings from the Web for Executive Secretaries and Executive Administrative Assistants The following job openings have been automatically extracted from various sites across the Web. These links are provided as supplemental resources. However, the Employment Department cannot validate these openings nor endorse any of these external sites. Some of these jobs may no longer be open. In some cases, a single opening may be posted on multiple sites.

There are 296 current openings for this occupation. Openings 1 through 26 are listed below.

Job Title Date Posted Location Employer
Office Specialist 1 9/30/14 Eugene University of Oregon
Administrative Services Assistant #23327 9/29/14 Portland
Senior Administrative Assistant Na Communications 9/28/14 Beaverton Nike
Executive Assistant 9/28/14 Portland EFI Recycling
Senior Administrative Assistant Sb&i Product Sustainability 9/28/14 Beaverton Nike
Senior Administrative Assistant Sb&i Product Sustainability 9/27/14 Beaverton Nike
Inpatient Admin Staffing Specialist (OnCall / 12 Hr Shifts) 9/27/14 Clackamas Kaiser Permanente
Senior Administrative Assistant Na Communications 9/27/14 Beaverton Nike
OFFICE SPECIALIST 2 9/27/14 Eugene University of Oregon
Assistant Director for Operations 9/27/14 Eugene University of Oregon
OFFICE SPECIALIST 2 9/27/14 Eugene University of Oregon
Executive Assistant - Brand Director NAM 9/26/14 Portland Reebok
Administrative Assistant Supporting Director 9/26/14 Wilsonville
Administrative Assistant for URCEO/D9 Online (part-time) 9/26/14 Eagle Point Eagle Point SD 9
6281-Executive Secretary (Admin Assistant II) Board of Commissioners 9/26/14 Medford JACKSON COUNTY
Administrative Assistant 9/26/14 Hood River Aerotek
Senior Administrative Assistant - NA Communications 9/26/14 Beaverton Nike
Administrative Assistant 9/26/14 Tigard OfficeTeam
Senior Administrative Assistant - Nike Sports Research Lab 9/26/14 Beaverton Nike
Senior Administrative Assistant Nike Sports Research Lab 9/26/14 Beaverton Nike
Part Time Administrative Assistant 9/26/14 Gresham Mt. Hood Community College
Senior Administrative Assistant - SB&I Product Sustainability 9/26/14 Beaverton Nike
Part- time Administrative Assistant 9/26/14 Portland TEKsystems
Executive Assistant 9/26/14 Portland TEKsystems
Administrative Assistant 9/26/14 Portland TEKsystems
More Jobs
State of Oregon License Information for Executive Secretaries and Executive Administrative Assistants No statewide license is required for this occupation.
Wages for Executive Secretaries and Executive Administrative Assistants
Region ---------------- 2014 Wages ----------------
Percentiles (hourly wages) Avg
Hourly
($/hr)
Avg
Annual
10th 25th 50th
(median)
75th 90th
Oregon Statewide $16.56 $19.46 $22.97 $27.80 $32.57 $23.79 $49,481
Clatsop / Columbia / Tillamook 15.45 18.54 22.86 27.57 30.22 22.94 47,718
Multnomah / Washington 17.40 20.41 24.53 28.84 33.66 24.86 51,702
Marion / Polk / Yamhill 16.19 18.15 21.32 23.79 28.71 21.93 45,617
Benton / Lincoln / Linn 15.72 18.68 22.44 27.15 31.67 22.77 47,364
Lane 15.79 19.25 22.82 27.51 34.20 23.80 49,503
Douglas 15.42 17.93 21.77 25.09 28.31 21.40 44,500
Coos / Curry 17.01 19.46 21.65 24.28 27.65 22.04 45,858
Jackson / Josephine 15.31 17.37 20.86 24.76 28.22 21.40 44,513
Gilliam / Hood River / Sherman / Wheeler / Wasco 15.87 18.97 23.02 28.44 34.82 23.98 49,876
Crook / Deschutes / Jefferson 15.58 17.92 21.73 26.67 30.92 22.32 46,413
Klamath / Lake 15.09 16.68 19.34 22.00 26.18 20.20 42,013
Morrow / Umatilla 15.76 17.40 20.94 25.01 28.92 21.43 44,567
Baker / Union / Wallowa 14.38 17.47 20.37 22.90 27.61 20.76 43,174
Grant / Harney / Malheur 16.80 19.02 21.12 22.69 26.16 20.89 43,458
Clackamas 17.16 20.05 23.50 28.41 33.36 24.35 50,655
Data Sources and Limitations
Regional Employment Projections for Executive Secretaries and Executive Administrative Assistants
Region Employment Change % Change Projected Annual Openings
2012 2022 Growth Replacement Total
Oregon Statewide 9,476 10,159 683 7.2% 68 114 182
Multnomah / Washington 5,092 5,455 363 7.1% 36 61 97
Marion / Polk / Yamhill 1,043 1,086 43 4.1% 4 13 17
Clackamas 840 925 85 10.1% 8 10 18
Lane 655 690 35 5.3% 4 8 12
Benton / Lincoln / Linn 468 501 33 7.1% 3 6 9
Jackson / Josephine 340 353 13 3.8% 1 4 5
Crook / Deschutes / Jefferson 307 335 28 9.1% 3 4 7
Douglas 141 147 6 4.3% 1 2 3
Clatsop / Columbia / Tillamook 107 109 2 1.9% 0 1 1
Morrow / Umatilla 84 85 1 1.2% 0 1 1
Klamath / Lake 74 74 0 0.0% 0 1 1
Coos / Curry 68 67 -1 -1.5% 0 1 1
Baker / Union / Wallowa 60 61 1 1.7% 0 1 1
Gilliam / Hood River / Sherman / Wheeler / Wasco 54 55 1 1.9% 0 1 1
Grant / Harney / Malheur 43 44 1 2.3% 0 0 0

These estimates do not include self-employment. Replacement openings are caused by existing workers permanently leaving their occupation. Many additional job openings occur due to job changes within occupations.
Data Sources and Limitations
Industries of Employment for Executive Secretaries and Executive Administrative Assistants
Industry
Click links to view Infogroup employers
Ownership 2012
Employment
Total All Industries All 9,476
Total All Industries Private 6,549
Construction Private 313
Construction of Buildings Private 120
Nonresidential Building Construction Private 85
Specialty Trade Contractors Private 156
Building Equipment Contractors Private 84
Manufacturing Private 418
Computer and Electronic Product Manufacturing Private 108
Wholesale Trade Private 335
Merchant Wholesalers, Durable Goods Private 139
Merchant Wholesalers, Nondurable Goods Private 91
Wholesale Electronic Markets and Agents and Brokers Private 105
Retail Trade Private 149
Transportation and Warehousing Private 82
Information Private 276
Publishing Industries (except Internet) Private 165
Software Publishers Private 136
Finance and Insurance Private 663
Credit Intermediation and Related Activities Private 151
Depository Credit Intermediation Private 100
Securities, Commodity Contracts, and Other Financial Investments and Related Activities Private 230
Securities and Commodity Contracts Intermediation and Brokerage Private 136
Other Financial Investment Activities Private 90
Insurance Carriers and Related Activities Private 271
Insurance Carriers Private 122
Agencies, Brokerages, and Other Insurance Related Activities Private 149
Real Estate and Rental and Leasing Private 291
Real Estate Private 276
Offices of Real Estate Agents and Brokers Private 138
Activities Related to Real Estate Private 97
Professional, Scientific, and Technical Services Private 1,082
Accounting, Tax Preparation, Bookkeeping, and Payroll Services Private 94
Architectural, Engineering, and Related Services Private 201
Computer Systems Design and Related Services Private 236
Management, Scientific, and Technical Consulting Services Private 266
Scientific Research and Development Services Private 91
Management of Companies and Enterprises Private 550
Administrative and Support and Waste Management and Remediation Services Private 377
Administrative and Support Services Private 361
Employment Services Private 188
Educational Services Private 508
Elementary and Secondary Schools Private 100
Colleges, Universities, and Professional Schools Private 285
Health Care and Social Assistance Private 852
Ambulatory Health Care Services Private 292
Offices of Physicians Private 82
Hospitals Private 177
General Medical and Surgical Hospitals Private 157
Nursing and Residential Care Facilities Private 226
Continuing Care Retirement Communities and Assisted Living Facilities for the Elderly Private 146
Social Assistance Private 157
Individual and Family Services Private 103
Arts, Entertainment, and Recreation Private 80
Other Services (except Government) Private 442
Religious, Grantmaking, Civic, Professional, and Similar Organizations Private 414
Religious Organizations Private 136
Grantmaking and Giving Services Private 80
Social Advocacy Organizations Private 81
Business, Professional, Labor, Political, and Similar Organizations Private 102
Total All Industries State 710
Educational Services State 310
Colleges, Universities, and Professional Schools State 310
State Government, Excluding Education and Hospitals State 321
Total All Industries Local 2,150
Educational Services Local 1,252
Elementary and Secondary Schools Local 523
Junior Colleges Local 287
Colleges, Universities, and Professional Schools Local 442
Local Government, Excluding Education and Hospitals Local 764
Educational Requirements for Executive Secretaries and Executive Administrative Assistants The typical entry level education for this occupation is a high school diploma or equivalent. Those with an Associate's degree have a competitive advantage in the labor market. Up to five years of related work experience is commonly considered necessary for this occupation.
Skills for Executive Secretaries and Executive Administrative Assistants
  • Apply Confidentiality Procedures
  • Apply Cultural And Ethnic Diversity Theory
  • Apply Mathematical Principles To Accounting, Bookkeeping Or Budgeting
  • Arrange Teleconference Calls
  • Assist With Business And Managerial Research
  • Communicate Details Concisely And Consistently
  • Compile Data For Financial Reports
  • Compose Business Correspondence
  • Coordinate Teams
  • Design Tables Depicting Data
  • Develop New Office Forms
  • Evaluate And Prioritize Incoming Telephone Calls
  • Evaluate And Recommend Office Equipment
  • Identify Appropriate Software For Activities Or Projects
  • Interpret And Explain Governmental And Organizational Rules, Policies And Regulations
  • Keep A Telephone Log
  • Maintain Administrative Services Procedures Manual
  • Maintain Appointment Calendar
  • Maintain Inventory Of Office Equipment And Furniture
  • Maintain Inventory Of Office Forms
  • Maintain Reference Library
  • Make Reservations And Appointments Related To Travel
  • Obtain And Maintain Legal Forms
  • Obtain Information From Clients, Customers, Patients Or Others
  • Order Office Supplies
  • Organize And Work With Detailed Records
  • Organize Office Processes
  • Perform Secretarial Duties
  • Perform Strategic And Tactical Planning
  • Perform Typing Or Data Entry For Extended Time Periods
  • Plan Meetings Or Conferences
  • Prepare Contracts
  • Prepare Corporate Minute Books
  • Prepare Travel Vouchers
  • Prioritize Tasks
  • Process And Prepare Business Forms
  • Process Records And Maintain Forms And Files
  • Proofread, Edit, And Revise Written Materials
  • Provide Customer Service Using Telephone
  • Provide Meeting Materials And Audio-Video Equipment
  • Provide Orientation To New Employees
  • Purchase Office Equipment And Furniture
  • Retrieve Files And Charts
  • Schedule Appointments
  • Schedule Or Reserve Meeting Facilities
  • Summarize Travel And Accommodations Data Into Itinerary
  • Take And Edit Meeting Notes
  • Take Detailed, Accurate Messages
  • Take Dictation
  • Transcribe Spoken, Recorded Or Written Information
  • Type Letters And Other Correspondence
  • Use Microsoft Lync
  • Use Basic Mathematics
  • Use Computers To Enter, Access And Retrieve Data
  • Use Correct Grammar, Punctuation And Spelling
  • Use Desktop Publishing Software
  • Use On-Line Search Techniques
  • Use Proofreading Symbols
  • Use Shorthand
  • Write Administrative Procedures Manual
Schools and Training Providers for Executive Secretaries and Executive Administrative Assistants The training providers listed below offer programs related to this occupation. This information is updated once per year. Anyone interested in a particular program should check with the training institution regarding its availability. Listing these training providers does not necessarily constitute or imply their endorsement, recommendation, or favoring by the State of Oregon.

Linn-Benton Community College
6500 Pacific Blvd SW
Albany, OR 97321
Phone: (541) 917-4999
Programs of Training:
Chemeketa Community College
4000 Lancaster Dr NE
Salem, OR 97305
Phone: (503) 399-5000
Programs of Training:
Tillamook Bay Community College
4301 Third St.
Tillamook, OR 97141
Phone: (503) 842-8222
Programs of Training:
Columbia Gorge Community College
400 E Scenic Dr
The Dalles, OR 97058
Phone: (541) 506-6000
Programs of Training:
Southwestern Oregon Community College
1988 Newmark Ave
Coos Bay, OR 97420-2193
Phone: (541) 888-2525
Programs of Training:
Lane Community College
4000 E 30th Ave
Eugene, OR 97405-640
Phone: (541) 463-3000
Programs of Training:
Mt Hood Community College
26000 SE Stark St
Gresham, OR 97030
Phone: (503) 491-6422
Programs of Training:
Blue Mountain Community College
2411 NW Carden Ave
Pendleton, OR 97801
Phone: (541) 276-1260
Programs of Training:
Clackamas Community College
19600 Molalla Ave
Oregon City, OR 97045-8980
Phone: (503) 657-6958 x2313
Programs of Training:
Klamath Community College
7390 South Sixth Street
Klamath Falls, OR 97603-7121
Phone: (541) 882-3521
Programs of Training:
Portland Community College
12000 SW 49th Avenue
Portland, OR 97219-7132
Phone: (503) 244-6111
Programs of Training:
Umpqua Community College
1140 College Rd.
Roseburg, OR 97470-226
Phone: (541) 440-4600
Programs of Training:
Career Pathway Roadmaps for Executive Secretaries and Executive Administrative Assistants These Oregon community colleges have defined career pathway roadmaps to facilitate entry into this occupation:

Blue Mountain Community College
Chemeketa Community College
Clatsop Community College
Columbia Gorge Community College
Klamath Community College
Lane Community College
Portland Community College
Rogue Community College
Southwestern Oregon Community College
Tillamook Bay Community College
Treasure Valley Community College
Related Occupations The scores listed below indicates how closely the skills for Executive Secretaries and Executive Administrative Assistants matches the occupation in the list. A score of 100% means the occupations have identical skill sets. A maximum of 10 occupations are displayed below.
Occupation Skill Overlap
Secretaries And Administrative Assistants, Except Legal, Medical, And Executive 54%
Legal Secretaries 51%
Medical Secretaries 41%
Office And Administrative Support Workers, All Other 37%
Office Clerks, General 32%