OLMIS

Occupational Description

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Exclude "Secretaries" (43-6012 through 43-6014).

Employment Outlook for Executive Secretaries And Administrative Assistants

Statewide Employment Analysis	2006 employment is estimated to be much larger than the statewide average. This occupation is expected to grow at about the statewide average. Total job openings are projected to be much higher than the statewide average. Reasonable employment opportunities exist largely due to the significant number of job openings projected for this occupation.

Data Sources and Limitations

Current Job Openings for Executive Secretaries And Administrative Assistants

There are 36 current openings for this occupation. Openings 1 through 26 are listed below.

Job Title	Date Posted	Location	Wage Offered
Law & Risk; Claims & Risk Management Assistant	2/8/10	Fairview	$16.00/hr to $17.00/hr DOE
Administrative Program Assistant (Req. 03333)	2/8/10	Eugene	$13.23/hr to $18.75/hr
Senior Administrative Assistant - Lake Oswego, Or	2/6/10	Lake Oswego
Community Education Department Assistant-95509	2/6/10	Hillsboro
Administrative Assistant	2/5/10	Eugene	DOE
Victim Witness Assistant	2/5/10	Lakeview	DOE
Clerical Assistant	2/5/10	Corvallis
Executive Support Specialist 2	2/5/10	Salem
Research Assistant 2	2/5/10	Portland
Executive Support Specialist 1	2/4/10	La Grande	$2,293/mo
Administrative Service Assistant I	2/3/10	Portland	$19.82/hr
Administrative Assistant	2/3/10	Eugene	DOE
Administrative Coordinator/Ethics Education And Fiscal Coordinator	2/3/10	Portland
Research Assistant 2	2/3/10	Portland
Administrative Assistant And Human Resources And Clinical Support	2/2/10	Burns	$13.91/hr to $18.69/hr DOE
Administrative Assistant	2/1/10	Woodburn	$2,937/mo to $3,569/mo
Human Resources	2/1/10	Winchester	DOE
Administrative Assistant-90217	1/30/10	Hillsboro
Privacy Officer Administrator #17885	1/28/10	Portland	DOE
Executive Assistant	1/25/10	Portland	$17.95/hr to $26.57/hr
Administrative Assistant	1/21/10	Corvallis	$11.00/hr
Administrative Assistant	1/20/10	Eugene	$25,600/yr
Executive Assistant, To 62k-Doe, Hillsboro/Beaverton	1/19/10	Hillsboro
Admin Assistant 3 / 50228613	1/19/10	Wilsonville
Administrative Assistant / 50227754	1/19/10	Wilsonville

More Jobs

State of Oregon License Information for Executive Secretaries And Administrative Assistants

No statewide license is required for this occupation.

Wages for Executive Secretaries And Administrative Assistants

Region	---------------- 2009 Wages ----------------
	Percentiles (hourly wages)					Avg Hourly ($/hr)	Avg Annual
	10th	25th	50th (median)	75th	90th	Avg Hourly ($/hr)	Avg Annual
Oregon Statewide	$13.47	$16.17	$19.40	$23.35	$26.73	$19.93	$41,444
Clatsop / Columbia / Tillamook	9.86	13.44	15.50	18.68	22.09	16.00	33,282
Multnomah / Washington	14.28	17.16	20.53	24.34	28.52	20.96	43,584
Marion / Polk / Yamhill	12.98	15.20	18.45	21.87	24.57	18.53	38,556
Benton / Lincoln / Linn	12.45	15.02	18.34	22.22	25.15	18.56	38,619
Lane	13.11	15.78	18.78	22.47	25.64	19.45	40,465
Douglas	12.32	14.40	16.94	19.57	23.38	17.19	35,743
Coos / Curry	10.23	13.72	17.14	20.18	24.97	18.54	38,563
Jackson / Josephine	13.17	14.95	17.56	20.22	24.19	18.02	37,485
Gilliam / Hood River / Sherman / Wheeler / Wasco	11.04	12.36	16.41	19.40	22.73	16.36	34,032
Crook / Deschutes / Jefferson	13.37	15.35	18.54	22.75	26.61	19.54	40,653
Klamath / Lake	13.38	15.83	18.33	20.65	25.31	18.94	39,399
Morrow / Umatilla	12.14	14.73	17.73	20.01	23.67	17.66	36,727
Baker / Union / Wallowa	11.04	12.47	14.35	17.80	24.24	16.12	33,524
Grant / Harney / Malheur	13.01	14.61	17.01	19.02	20.26	16.71	34,759
Clackamas	14.63	17.17	20.13	24.15	28.89	21.10	43,889

Data Sources and Limitations

Regional Employment Projections for Executive Secretaries And Administrative Assistants

Region	Employment		Change	% Change	Projected Annual Openings
Region	2006	2016	Change	% Change	Growth	Replacement	Total
Oregon Statewide	15,892	18,434	2,542	16.0%	254	329	583
Multnomah / Washington	7,884	9,107	1,223	15.5%	122	163	285
Marion / Polk / Yamhill	1,818	2,093	275	15.1%	28	37	65
Lane	1,341	1,568	227	16.9%	23	28	51
Clackamas	1,329	1,535	206	15.5%	21	27	48
Jackson / Josephine	831	990	159	19.1%	16	17	33
Benton / Lincoln / Linn	693	787	94	13.6%	9	14	24
Crook / Deschutes / Jefferson	603	749	146	24.2%	15	13	28
Douglas	320	358	38	11.9%	4	7	10
Clatsop / Columbia / Tillamook	235	272	37	15.7%	4	5	9
Morrow / Umatilla	186	217	31	16.7%	3	4	7
Coos / Curry	180	206	26	14.4%	3	4	6
Klamath / Lake	175	212	37	21.1%	4	4	7
Gilliam / Hood River / Sherman / Wheeler / Wasco	143	166	23	16.1%	2	3	5
Baker / Union / Wallowa	128	146	18	14.1%	2	3	4
Grant / Harney / Malheur	111	130	19	17.1%	2	2	4

Replacement openings are caused by existing workers permanently leaving their occupation. Many additional job openings occur due to job changes within occupations.

Data Sources and Limitations

Industries of Employment for Executive Secretaries And Administrative Assistants

Industry Click links to view infoUSA employers	Ownership	2006 Employment
Total, All Industries	All	15,892
Total, All Industries	Private	12,568
Agriculture, Forestry, Fishing and Hunting	Private	285
Support Activities for Agriculture and Forestry	Private	264
Support Activities for Forestry	Private	251
Construction	Private	773
Construction of Buildings	Private	355
Residential Building Construction	Private	165
Nonresidential Building Construction	Private	190
Specialty Trade Contractors	Private	333
Building Equipment Contractors	Private	179
Manufacturing	Private	1,226
Computer and Electronic Product Manufacturing	Private	523
Semiconductor and Other Electronic Component Manufacturing	Private	422
Wholesale Trade	Private	836
Merchant Wholesalers, Durable Goods	Private	371
Merchant Wholesalers, Nondurable Goods	Private	273
Apparel, Piece Goods, and Notions Merchant Wholesalers	Private	131
Wholesale Electronic Markets and Agents and Brokers	Private	192
Retail Trade	Private	450
Motor Vehicle and Parts Dealers	Private	151
Transportation and Warehousing	Private	184
Information	Private	483
Publishing Industries (except Internet)	Private	237
Software Publishers	Private	187
Finance and Insurance	Private	1,034
Credit Intermediation and Related Activities	Private	295
Depository Credit Intermediation	Private	208
Insurance Carriers and Related Activities	Private	480
Insurance Carriers	Private	204
Agencies, Brokerages, and Other Insurance Related Activities	Private	276
Real Estate and Rental and Leasing	Private	677
Real Estate	Private	621
Lessors of Real Estate	Private	132
Offices of Real Estate Agents and Brokers	Private	388
Professional, Scientific, and Technical Services	Private	1,460
Accounting, Tax Preparation, Bookkeeping, and Payroll Services	Private	141
Architectural, Engineering, and Related Services	Private	406
Computer Systems Design and Related Services	Private	197
Management, Scientific, and Technical Consulting Services	Private	232
Scientific Research and Development Services	Private	160
Management of Companies and Enterprises	Private	707
Administrative and Support and Waste Management and Remediation Services	Private	687
Administrative and Support Services	Private	668
Employment Services	Private	348
Educational Services	Private	676
Elementary and Secondary Schools	Private	122
Colleges, Universities, and Professional Schools	Private	425
Health Care and Social Assistance	Private	1,788
Ambulatory Health Care Services	Private	688
Offices of Physicians	Private	263
Offices of Dentists	Private	187
Offices of Other Health Practitioners	Private	139
Hospitals	Private	470
Nursing and Residential Care Facilities	Private	299
Community Care Facilities for the Elderly	Private	159
Social Assistance	Private	331
Individual and Family Services	Private	186
Arts, Entertainment, and Recreation	Private	174
Other Services (except Public Administration)	Private	994
Religious, Grantmaking, Civic, Professional, and Similar Organizations	Private	895
Religious Organizations	Private	356
Grantmaking and Giving Services	Private	121
Social Advocacy Organizations	Private	131
Business, Professional, Labor, Political, and Similar Organizations	Private	246
Total, All Industries	State	703
Educational Services	State	242
Colleges, Universities, and Professional Schools	State	242
Public Administration	State	329
Total, All Industries	Local	2,528
Educational Services	Local	1,322
Elementary and Secondary Schools	Local	597
Public Administration	Local	958
Executive, Legislative, and Other General Government Support	Local	820

Educational Requirements for Executive Secretaries And Administrative Assistants

Workers must have moderate-term on-the-job training to gain the necessary skills for this occupation. However, those with an associate degree have a competitive advantage in this labor market.

Skills for Executive Secretaries And Administrative Assistants

Apply Mathematical Principles To Accounting, Bookkeeping Or Budgeting
Arrange Teleconference Calls
Assist With Business And Managerial Research
Compile Data For Financial Reports
Compose Business Correspondence
Design Tables Depicting Data
Develop New Office Forms
Evaluate And Prioritize Incoming Telephone Calls
Evaluate And Recommend Office Equipment
Identify Appropriate Software For Activities Or Projects
Keep A Telephone Log
Maintain Administrative Services Procedures Manual
Maintain Appointment Calendar
Maintain Inventory Of Office Equipment And Furniture
Maintain Inventory Of Office Forms
Maintain Reference Library
Make Reservations And Appointments Related To Travel
Obtain And Maintain Legal Forms
Obtain Information From Clients, Customers, Patients Or Others
Order Office Supplies
Organize And Work With Detailed Records
Organize Office Processes
Perform Secretarial Duties
Perform Typing Or Data Entry For Extended Time Periods
Plan Meetings Or Conferences
Prepare Contracts
Prepare Corporate Minute Books
Prepare Travel Vouchers
Process And Prepare Business Forms
Process Records And Maintain Forms And Files
Proofread, Edit, And Revise Written Materials
Provide Customer Service Using Telephone
Provide Meeting Materials And Audio-Video Equipment
Provide Orientation To New Employees
Purchase Office Equipment And Furniture
Retrieve Files And Charts
Schedule Appointments
Schedule Meetings Or Appointments
Schedule Or Coordinate Meeting Facilities
Summarize Travel And Accommodations Data Into Itinerary
Take And Edit Meeting Notes
Take Detailed, Accurate Messages
Take Dictation
Transcribe Spoken, Recorded Or Written Information
Type Letters And Other Correspondence
Use Basic Mathematics
Use Computers To Enter, Access And Retrieve Data
Use Correct Grammar, Punctuation And Spelling
Use Desktop Publishing Software
Use On-Line Search Techniques
Use Proofreading Symbols
Use Shorthand
Write Administrative Procedures Manual

Schools and Training Providers for Executive Secretaries And Administrative Assistants

The training providers listed below offer one or more of the following programs:

DePaul Industries Training Centers 4950 NE Martin Luther King Portland, OR 97211-3354 Phone: (503) 281-1289 x161 Programs of Training: Administrative Assistant and Secretarial Science, General	Oregon Institute of Technology - Klamath Falls 3201 Campus Drive Klamath Falls, OR 97601 Phone: (541) 885-1000 Programs of Training: Administrative Assistant and Secretarial Science, General	DePaul Industries 4660 Portland Rd. NE, Suite 108 Salem, OR 97305-1684 Phone: (503) 856-9817 Programs of Training: Administrative Assistant and Secretarial Science, General
Chemeketa Community College 4000 Lancaster Dr NE Salem, OR 97305 Phone: (503) 399-5000 Programs of Training: Medical Administrative/Executive Assistant & Medical Secretary Executive Assistant/Executive Secretary	Linn-Benton Community College 6500 Pacific Blvd SW Albany, OR 97321 Phone: (541) 917-4999 Programs of Training: Medical Administrative/Executive Assistant & Medical Secretary Administrative Assistant and Secretarial Science, General	Mt Hood Community College 26000 SE Stark St Gresham, OR 97030 Phone: (503) 491-6422 Programs of Training: Medical Administrative/Executive Assistant & Medical Secretary Executive Assistant/Executive Secretary
Valley Medical College, Inc. 4707 Silverton Rd NE Salem, OR 97305-2947 Phone: (503) 363-9001 Programs of Training: Medical Administrative/Executive Assistant & Medical Secretary	Heald College-Portland 625 SW Broadway, 2nd Floor Portland, OR 97205 Phone: (503) 229-0492 Programs of Training: Medical Administrative/Executive Assistant & Medical Secretary	Blue Mountain Community College 2411 NW Carden Ave Pendleton, OR 97801 Phone: (541) 276-1260 Programs of Training: Medical Administrative/Executive Assistant & Medical Secretary Administrative Assistant and Secretarial Science, General
Clackamas Community College 19600 South Molalla Ave Oregon City, OR 97045 Phone: (503) 657-6958 Programs of Training: Administrative Assistant and Secretarial Science, General	Southwestern Oregon Community College 1988 Newmark Ave Coos Bay, OR 97420 Phone: (541) 888-2525 Programs of Training: Medical Administrative/Executive Assistant & Medical Secretary	Tillamook Bay Community College 4301 Third Street Tillamook, OR 97141 Phone: (503) 842-8222 Programs of Training: Administrative Assistant and Secretarial Science, General
Portland Community College 12000 SW 49th Avenue Portland, OR 97219 Phone: (503) 244-6111 Programs of Training: Administrative Assistant and Secretarial Science, General	Treasure Valley Community College 650 College Blvd Ontario, OR 97914 Phone: (541) 881-8822 Programs of Training: Medical Administrative/Executive Assistant & Medical Secretary	Umpqua Community College 1140 College Rd. Roseburg, OR 97470 Phone: (541) 440-4600 Programs of Training: Medical Administrative/Executive Assistant & Medical Secretary Executive Assistant/Executive Secretary
Lane Community College 4000 E 30th Ave Eugene, OR 97405 Phone: (541) 463-3000 Programs of Training: Medical Administrative/Executive Assistant & Medical Secretary Administrative Assistant and Secretarial Science, General	Everest College-Portland 425 SW Washington Portland, OR 97204 Phone: (503) 222-3225 Programs of Training: Executive Assistant/Executive Secretary Administrative Assistant and Secretarial Science, General	Columbia Gorge Community College 400 E Scenic Dr The Dalles, OR 97058 Phone: (541) 506-6011 Programs of Training: Administrative Assistant and Secretarial Science, General

Career Pathway Roadmaps for Executive Secretaries And Administrative Assistants

These Oregon community colleges have defined career pathway roadmaps to facilitate entry into this occupation:

Related Occupations

The scores listed below indicates how closely the skills for Executive Secretaries And Administrative Assistants matches the occupation in the list. A score of 100% means the occupations have identical skill sets. A maximum of 10 occupations are displayed below.

Occupation	Skill Overlap
Secretaries, Except Legal, Medical, And Executive	57%
Legal Secretaries	57%
Medical Secretaries	43%
Office And Administrative Support Workers, All Other	43%
Office Clerks, General	34%
Receptionists And Information Clerks	27%
Word Processors And Typists	24%
Court, Municipal, And License Clerks	24%
Insurance Claims And Policy Processing Clerks	24%
Human Resources Assistants, Except Payroll And Tim	23%

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