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Occupational Report for Executive Secretaries and Administrative Assistants (43-6011) , Oregon Statewide
Occupational Description
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Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Exclude "Secretaries" (43-6012 through 43-6014).

Employment Outlook for Executive Secretaries and Administrative Assistants
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Statewide Employment Analysis 2008 employment is estimated to be much larger than the regional average. This occupation is expected to grow at at about the regional average rate. Total job openings are projected to be much higher than the regional average.

Reasonable employment opportunities exist largely due to the significant number or job openings projected for this occupation.
Data Sources and Limitations
Current Employment Department Job Openings for Executive Secretaries and Administrative Assistants
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There are 47 current openings for this occupation. Openings 1 through 26 are listed below.
Job Title Date Posted Location Wage Offered
Personal Assistant 6/24/10 Eugene DOE, Neg.
Research Assistant 2 - Assistant Office Manager 6/26/10 Portland
Project Assistant in Specifications Processing 6/30/10 Corvallis
Administrative Assistant 7/15/10 Portland $28,000/yr to $35,000/yr DOE
Part-Time Administrative Assistant 7/16/10 Beaverton $10.00/hr
Materials Administrative Assistant 7/16/10 Central Point DOE
Offfice Coordinator - Part Time 7/15/10 Portland $10.00/hr
Administrative Assistant 7/21/10 Newport Neg.
Administrative Assistant 7/31/10 Gleneden Beach
Administrative Assistant #18294 7/30/10 Portland And Salem DOE
Administrative Assistant 7/30/10 Medford DOE
Administrative Assistant - 5255 7/28/10 Mcminnville DOE
Project Assistant in Specifications Processing - Corvallis, Oregon 7/28/10 Corvallis
Senior Research Assistant/Research Associate 8/5/10 Portland
Personal Lines Insurance Adminstrator 8/16/10 Hermiston $10.00/hr DOE, Neg.
Reporting / Dispatcher 8/11/10 Tigard $12.00/hr to $17.00/hr DOE
Administrative Assistant 8/10/10 Corvallis
Administrative Assistant C T E - Full Time 8/10/10 Roseburg $26,654/yr
Research Associate/Ctrp Administrative Project Manager 8/19/10 Portland
Project Coordinator 8/16/10 Albany DOE
Commercial Operations Support Specialist 8/18/10 Portland DOE
Admin Asst. (Req: 100819 F) 8/19/10 Bay Area DOE
Marketing/Sales Assistant #10349 8/16/10 Milwaukie DOE
Assistant Secretary 8/23/10 Seaside DOE, Neg.
Administrative Assistant III 8/19/10 Medford $2,400/mo to $2,800/mo DOE
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Job Openings from the Web for Executive Secretaries and Administrative Assistants
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The following job openings have been automatically extracted from various sites across the Web. These links are provided as supplemental resources. However, the Employment Department cannot validate these openings nor endorse any of these external sites. Some of these jobs may no longer be open. In some cases, a single opening may be posted on multiple sites.

There are 264 current openings for this occupation. Openings 1 through 26 are listed below.

Job Title Date Posted Location Employer
ADMINISTRATIVE SUPPORT ASSISTANT (OA) 8/31/10 Portland Agriculture, Forest Service
HR Assistant- Tigard, OR 8/31/10 Tigard Allegis Group
Receptionist/ Admin Assistant, OR 8/31/10 Tigard Allegis Group
Administrative Assistant 8/30/10 Portland General Growth Properties
Financial Services Administrative Assistant 8/30/10 Portland
Administrative Coordinator - Flex 8/30/10 Portland OREGON HEALTH & SCIENCE UNIVERSITY
Purchasing Specialist 8/30/10 Portland Pendleton Woolen Mills
Admin Assistant - Portland Marriott Downtown Waterfront (710535) 8/30/10 Portland PORTLAND MARRIOTT DOWNTOWN WATERFRONT
Project Coordinator 8/30/10 Corvallis OSU Office of Business Affairs
Office Assistant 8/30/10 Bend
Admin Assistant - Portland Marriott Downtown Waterfront (710535) 8/30/10 Portland
Admin Assistant (710535) 8/30/10 Portland PORTLAND MARRIOTT DOWNTOWN WATERFRONT
HR Administrative Assistant 8/30/10 Portland Job Cooler, The
Receptionist/ Admin Assistant, OR 8/30/10 Tigard Aerotek
HR Assistant- Tigard, OR 8/30/10 Tigard Aerotek
Assistant Mgr of Specialized Accounting 8/30/10 Portland Portland State University
Executive Assistant 8/30/10 Portland
Admin Asst II; Electrician and More 8/30/10 Hillsboro CITY OF HILLSBORO
Secretarial, Office & Administration Jobs 8/29/10
Administrative Assistant -Temp-to-Hire! 8/29/10 Portland
Secretarial, Office & Administration Jobs 8/29/10
Sr. Administrative Assistant 8/28/10 Portland Knowledge Learning Corporation
Part Time Office Assistant 1-5pm 8/28/10 Portland Appleone
Looking for Office an Assistant 8/28/10
Project Assistant Sps 8/28/10 Portland
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State of Oregon License Information for Executive Secretaries and Administrative Assistants
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No statewide license is required for this occupation.
Wages for Executive Secretaries and Administrative Assistants
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Region ---------------- 2010 Wages ----------------
Percentiles (hourly wages) Avg
Hourly
($/hr)		 Avg
Annual
10th 25th 50th
(median)		 75th 90th
Oregon Statewide $14.70 $17.18 $20.39 $24.23 $28.25 $21.00 $43,676
Clatsop / Columbia / Tillamook 13.98 15.46 17.84 21.02 24.63 18.55 38,583
Multnomah / Washington 15.61 18.12 21.54 25.18 29.06 21.92 45,613
Marion / Polk / Yamhill 14.04 16.23 19.34 22.48 25.40 19.47 40,509
Benton / Lincoln / Linn 14.18 16.54 19.80 23.09 26.45 20.05 41,707
Lane 13.19 16.42 19.40 22.98 25.66 19.88 41,355
Douglas 13.37 15.90 18.06 20.41 24.50 18.32 38,098
Coos / Curry 14.08 16.18 18.96 22.26 28.72 21.79 45,341
Jackson / Josephine 13.47 15.73 18.51 21.70 25.83 19.18 39,881
Gilliam / Hood River / Sherman / Wheeler / Wasco 11.43 12.95 17.23 20.09 24.50 17.70 36,832
Crook / Deschutes / Jefferson 14.00 16.25 19.48 23.09 31.47 20.55 42,753
Klamath / Lake 15.20 17.35 19.59 22.53 27.30 20.22 42,051
Morrow / Umatilla 14.93 16.79 18.74 21.51 25.40 19.35 40,253
Baker / Union / Wallowa 13.00 14.02 15.72 21.42 28.92 18.33 38,125
Grant / Harney / Malheur 13.67 15.07 17.00 19.10 20.44 17.40 36,187
Clackamas 15.74 17.87 20.84 24.79 29.38 22.07 45,904
Data Sources and Limitations
Regional Employment Projections for Executive Secretaries and Administrative Assistants
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Region Employment Change % Change Projected Annual Openings
2008 2018 Growth Replacement Total
Oregon Statewide 14,052 15,464 1,412 10.0% 141 199 340
Multnomah / Washington 7,325 8,129 804 11.0% 80 104 185
Marion / Polk / Yamhill 1,659 1,816 157 9.5% 16 23 39
Lane 1,130 1,262 132 11.7% 13 16 29
Clackamas 1,088 1,189 101 9.3% 10 15 25
Jackson / Josephine 611 686 75 12.3% 8 9 16
Benton / Lincoln / Linn 554 597 43 7.8% 4 8 12
Crook / Deschutes / Jefferson 511 591 80 15.7% 8 7 15
Douglas 232 248 16 6.9% 2 3 5
Clatsop / Columbia / Tillamook 202 223 21 10.4% 2 3 5
Morrow / Umatilla 170 188 18 10.6% 2 2 4
Klamath / Lake 160 175 15 9.4% 2 2 4
Coos / Curry 132 146 14 10.6% 1 2 3
Gilliam / Hood River / Sherman / Wheeler / Wasco 129 146 17 13.2% 2 2 4
Baker / Union / Wallowa 117 128 11 9.4% 1 2 3
Grant / Harney / Malheur 89 101 12 13.5% 1 1 3

Replacement openings are caused by existing workers permanently leaving their occupation. Many additional job openings occur due to job changes within occupations.
Data Sources and Limitations
Industries of Employment for Executive Secretaries and Administrative Assistants
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Industry
Click links to view infoUSA employers		 Ownership 2008
Employment
Total, All Industries All 14,052
Total, All Industries Private 10,623
Agriculture, Forestry, Fishing and Hunting Private 137
Support Activities for Agriculture and Forestry Private 111
Construction Private 595
Construction of Buildings Private 202
Nonresidential Building Construction Private 120
Specialty Trade Contractors Private 305
Building Equipment Contractors Private 166
Manufacturing Private 1,013
Computer and Electronic Product Manufacturing Private 461
Semiconductor and Other Electronic Component Manufacturing Private 379
Wholesale Trade Private 566
Merchant Wholesalers, Durable Goods Private 234
Merchant Wholesalers, Nondurable Goods Private 239
Retail Trade Private 333
Motor Vehicle and Parts Dealers Private 108
Transportation and Warehousing Private 144
Information Private 455
Publishing Industries (except Internet) Private 223
Software Publishers Private 177
Finance and Insurance Private 947
Credit Intermediation and Related Activities Private 297
Depository Credit Intermediation Private 221
Insurance Carriers and Related Activities Private 406
Insurance Carriers Private 160
Agencies, Brokerages, and Other Insurance Related Activities Private 246
Real Estate and Rental and Leasing Private 530
Real Estate Private 483
Offices of Real Estate Agents and Brokers Private 252
Activities Related to Real Estate Private 140
Professional, Scientific, and Technical Services Private 1,389
Accounting, Tax Preparation, Bookkeeping, and Payroll Services Private 135
Architectural, Engineering, and Related Services Private 403
Computer Systems Design and Related Services Private 210
Management, Scientific, and Technical Consulting Services Private 264
Scientific Research and Development Services Private 162
Management of Companies and Enterprises Private 711
Administrative and Support and Waste Management and Remediation Services Private 444
Administrative and Support Services Private 418
Employment Services Private 210
Educational Services Private 596
Elementary and Secondary Schools Private 109
Colleges, Universities, and Professional Schools Private 380
Health Care and Social Assistance Private 1,671
Ambulatory Health Care Services Private 566
Offices of Physicians Private 213
Offices of Dentists Private 131
Offices of Other Health Practitioners Private 125
Hospitals Private 454
General Medical and Surgical Hospitals Private 411
Nursing and Residential Care Facilities Private 314
Community Care Facilities for the Elderly Private 198
Social Assistance Private 337
Individual and Family Services Private 182
Arts, Entertainment, and Recreation Private 141
Other Services (except Public Administration) Private 813
Religious, Grantmaking, Civic, Professional, and Similar Organizations Private 746
Religious Organizations Private 289
Social Advocacy Organizations Private 120
Business, Professional, Labor, Political, and Similar Organizations Private 202
Total, All Industries State 771
Educational Services State 274
Colleges, Universities, and Professional Schools State 274
Public Administration State 384
Administration of Human Resource Programs State 150
Total, All Industries Local 2,567
Educational Services Local 1,437
Elementary and Secondary Schools Local 661
Public Administration Local 959
Executive, Legislative, and Other General Government Support Local 850
Educational Requirements for Executive Secretaries and Administrative Assistants
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Workers must have moderate-term on-the-job training to gain the necessary skills for this occupation. However, those with an associate have a competitive advantage in this labor market.
Skills for Executive Secretaries and Administrative Assistants
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  • Apply Mathematical Principles To Accounting, Bookkeeping Or Budgeting
  • Arrange Teleconference Calls
  • Assist With Business And Managerial Research
  • Compile Data For Financial Reports
  • Compose Business Correspondence
  • Design Tables Depicting Data
  • Develop New Office Forms
  • Evaluate And Prioritize Incoming Telephone Calls
  • Evaluate And Recommend Office Equipment
  • Identify Appropriate Software For Activities Or Projects
  • Keep A Telephone Log
  • Maintain Administrative Services Procedures Manual
  • Maintain Appointment Calendar
  • Maintain Inventory Of Office Equipment And Furniture
  • Maintain Inventory Of Office Forms
  • Maintain Reference Library
  • Make Reservations And Appointments Related To Travel
  • Obtain And Maintain Legal Forms
  • Obtain Information From Clients, Customers, Patients Or Others
  • Order Office Supplies
  • Organize And Work With Detailed Records
  • Organize Office Processes
  • Perform Secretarial Duties
  • Perform Typing Or Data Entry For Extended Time Periods
  • Plan Meetings Or Conferences
  • Prepare Contracts
  • Prepare Corporate Minute Books
  • Prepare Travel Vouchers
  • Process And Prepare Business Forms
  • Process Records And Maintain Forms And Files
  • Proofread, Edit, And Revise Written Materials
  • Provide Customer Service Using Telephone
  • Provide Meeting Materials And Audio-Video Equipment
  • Provide Orientation To New Employees
  • Purchase Office Equipment And Furniture
  • Retrieve Files And Charts
  • Schedule Appointments
  • Schedule Meetings Or Appointments
  • Schedule Or Coordinate Meeting Facilities
  • Summarize Travel And Accommodations Data Into Itinerary
  • Take And Edit Meeting Notes
  • Take Detailed, Accurate Messages
  • Take Dictation
  • Transcribe Spoken, Recorded Or Written Information
  • Type Letters And Other Correspondence
  • Use Basic Mathematics
  • Use Computers To Enter, Access And Retrieve Data
  • Use Correct Grammar, Punctuation And Spelling
  • Use Desktop Publishing Software
  • Use On-Line Search Techniques
  • Use Proofreading Symbols
  • Use Shorthand
  • Write Administrative Procedures Manual
Schools and Training Providers for Executive Secretaries and Administrative Assistants
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The training providers listed below offer programs related to this occupation. This information is updated once per year. Anyone interested in a particular program should check with the training institution regarding its availability. Listing these training providers does not necessarily constitute or imply their endorsement, recommendation, or favoring by the State of Oregon.

Chemeketa Community College
4000 Lancaster Dr NE
Salem, OR 97305
Phone: (503) 399-5000
Programs of Training:
 Linn-Benton Community College
6500 Pacific Blvd SW
Albany, OR 97321
Phone: (541) 917-4999
Programs of Training:
 Mt Hood Community College
26000 SE Stark St
Gresham, OR 97030
Phone: (503) 491-6422
Programs of Training:
Valley Medical College, Inc.
4707 Silverton Rd NE
Salem, OR 97305-2947
Phone: (503) 363-9001
Programs of Training:
 Blue Mountain Community College
2411 NW Carden Ave
Pendleton, OR 97801
Phone: (541) 276-1260
Programs of Training:
 Clackamas Community College
19600 South Molalla Ave
Oregon City, OR 97045
Phone: (503) 657-6958
Programs of Training:
Southwestern Oregon Community College
1988 Newmark Ave
Coos Bay, OR 97420
Phone: (541) 888-2525
Programs of Training:
 Klamath Community College
7390 South Sixth Street
Klamath Falls, OR 97603
Phone: (541) 882-3521
Programs of Training:
 Portland Community College
12000 SW 49th Avenue
Portland, OR 97219
Phone: (503) 244-6111
Programs of Training:
Treasure Valley Community College
650 College Blvd
Ontario, OR 97914
Phone: (541) 881-8822
Programs of Training:
 Oregon Institute of Technology - Klamath
3201 Campus Drive
Klamath Falls, OR 97601
Phone: (541) 885-1000
Programs of Training:
 Umpqua Community College
1140 College Rd.
Roseburg, OR 97470
Phone: (541) 440-4600
Programs of Training:
Lane Community College
4000 E 30th Ave
Eugene, OR 97405
Phone: (541) 463-3000
Programs of Training:
 Everest College-Portland
425 SW Washington
Portland, OR 97204
Phone: (503) 222-3225
Programs of Training:
 Columbia Gorge Community College
400 E Scenic Dr
The Dalles, OR 97058
Phone: (541) 506-6011
Programs of Training:
Career Pathway Roadmaps for Executive Secretaries and Administrative Assistants
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These Oregon community colleges have defined career pathway roadmaps to facilitate entry into this occupation:

Klamath Community College
Lane Community College
Portland Community College
Tillamook Bay Community College
Umpqua Community College
Related Occupations
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The scores listed below indicates how closely the skills for Executive Secretaries and Administrative Assistants matches the occupation in the list. A score of 100% means the occupations have identical skill sets. A maximum of 10 occupations are displayed below.
Occupation Skill Overlap
Secretaries, Except Legal, Medical, And Executive 57%
Legal Secretaries 57%
Medical Secretaries 43%
Office And Administrative Support Workers, All Other 43%
Office Clerks, General 34%