OLMIS

Occupational Description

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Exclude legal, medical, or executive secretaries and administrative assistants (43-6011 through 43-6013).

The following related career videos are available from America's Career InfoNet:
Secretaries, Except Legal, Medical, and Executive

Employment Outlook for Secretaries, Except Legal, Medical, and Executive

Statewide Employment Analysis	2008 employment is estimated to be much larger than the regional average. This occupation is expected to grow at at about the regional average rate. Total job openings are projected to be much higher than the regional average. Reasonable employment opportunities exist largely due to the significant number or job openings projected for this occupation.

Data Sources and Limitations

Current Employment Department Job Openings for Secretaries, Except Legal, Medical, and Executive

There are 8 current openings for this occupation. Openings 1 through 8 are listed below.

Job Title	Date Posted	Location	Wage Offered
Program Secretary	8/2/10	Pendleton	$14.73/hr
Secretary II	8/10/10	Pendleton	$27,096/yr
Legal Secretary	8/10/10	Mcminnville	to $9.50/hr DOE
Sales/Traffic Assistant - Part Time	8/18/10	Bend	DOE
Secretary	8/23/10	Albany	$13.49/hr to $14.55/hr
Secretary III	8/23/10	Junction City	$11.96/hr to $13.82/hr
.50 FTE Academic Secretary	8/25/10	Mcminnville	DOE
Parish Secretary	8/27/10	Hillsboro	$10.00/hr DOE

Job Openings from the Web for Secretaries, Except Legal, Medical, and Executive

The following job openings have been automatically extracted from various sites across the Web. These links are provided as supplemental resources. However, the Employment Department cannot validate these openings nor endorse any of these external sites. Some of these jobs may no longer be open. In some cases, a single opening may be posted on multiple sites.

There are 20 current openings for this occupation. Openings 1 through 20 are listed below.

Job Title	Date Posted	Location	Employer
Construction-Office Manager	8/27/10	Salem
Administrative Coordinator/Construction Project Assistant	8/25/10	Portland	OREGON HEALTH & SCIENCE UNIVERSITY
Secretary for Company	8/23/10
Assistant	8/20/10
Campus Center Building Coordinator - Part Time	8/20/10	Bend
Regional Facilities Coordinator	8/19/10	Portland	Knowledge Learning Corporation
Membership Administrator	8/19/10	Salem	Regence
Receptionist	8/17/10	Portland	OfficeTeam
Receptionist/ Administrative Assistant	8/9/10	Bend
Secretary	8/9/10	Portland	Fresenius Medical Care
Customer Document Coordinator	8/9/10	Corvallis	AUTOMATION TOOLING SYSTEMS INC.
Receptionist/ Office Assistant	7/28/10	Medford
SALES ADMINISTRATION MANAGER	7/28/10	Gleneden Beach	Wyndham International
Front Office Coordinator	7/27/10	Tualatin	Express Employment Professionals
Project Assistant needed in Hillsboro	7/22/10	Portland
Offfice Coordinator - Part Time	7/20/10	Portland
Personal Assistant/ Secretary	7/19/10
Bookkeeper/ Receptionist	7/18/10
Front Desk Coordinator	7/17/10	Corvallis	OfficeTeam
Regional Facilities Coordinator	6/26/10	Portland	Knowledge Learning Corporation

State of Oregon License Information for Secretaries, Except Legal, Medical, and Executive

No statewide license is required for this occupation.

Wages for Secretaries, Except Legal, Medical, and Executive

Region	---------------- 2010 Wages ----------------
	Percentiles (hourly wages)					Avg Hourly ($/hr)	Avg Annual
	10th	25th	50th (median)	75th	90th	Avg Hourly ($/hr)	Avg Annual
Oregon Statewide	$10.11	$12.39	$15.13	$18.44	$21.61	$15.50	$32,245
Clatsop / Columbia / Tillamook	9.34	10.64	12.82	16.56	18.93	13.66	28,414
Multnomah / Washington	11.18	13.67	16.50	19.67	22.68	16.71	34,759
Marion / Polk / Yamhill	10.20	12.59	15.31	18.54	21.03	15.50	32,254
Benton / Lincoln / Linn	9.28	10.58	13.33	16.94	20.58	14.21	29,551
Lane	10.06	11.97	14.74	17.91	21.33	15.18	31,579
Douglas	10.06	11.16	13.23	15.51	18.29	13.56	28,201
Coos / Curry	9.13	10.30	12.81	15.95	18.99	13.53	28,154
Jackson / Josephine	9.98	11.52	13.98	16.69	19.66	14.36	29,881
Gilliam / Hood River / Sherman / Wheeler / Wasco	9.95	11.11	13.22	16.40	19.90	13.97	29,060
Crook / Deschutes / Jefferson	9.45	12.02	13.95	15.91	19.29	14.22	29,566
Klamath / Lake	9.21	10.47	12.27	14.90	16.54	12.63	26,280
Morrow / Umatilla	9.34	10.58	12.45	15.47	19.30	13.39	27,859
Baker / Union / Wallowa	9.73	10.80	12.54	15.42	18.52	13.32	27,698
Grant / Harney / Malheur	9.52	10.55	12.27	15.40	18.00	13.03	27,093
Clackamas	11.82	13.68	15.92	19.14	22.20	16.42	34,147

Data Sources and Limitations

Regional Employment Projections for Secretaries, Except Legal, Medical, and Executive

Region	Employment		Change	% Change	Projected Annual Openings
Region	2008	2018	Change	% Change	Growth	Replacement	Total
Oregon Statewide	20,096	21,951	1,855	9.2%	186	283	469
Multnomah / Washington	7,021	7,783	762	10.9%	76	100	176
Marion / Polk / Yamhill	2,506	2,709	203	8.1%	20	35	55
Lane	1,773	1,923	150	8.5%	15	25	40
Clackamas	1,652	1,799	147	8.9%	15	23	38
Jackson / Josephine	1,256	1,389	133	10.6%	13	18	31
Benton / Lincoln / Linn	1,152	1,286	134	11.6%	13	16	30
Crook / Deschutes / Jefferson	972	1,115	143	14.7%	14	14	28
Clatsop / Columbia / Tillamook	434	471	37	8.5%	4	6	10
Morrow / Umatilla	426	436	10	2.3%	1	6	7
Coos / Curry	419	447	28	6.7%	3	6	9
Douglas	407	433	26	6.4%	3	6	8
Klamath / Lake	317	345	28	8.8%	3	5	7
Baker / Union / Wallowa	245	261	16	6.5%	2	3	5
Gilliam / Hood River / Sherman / Wheeler / Wasco	242	269	27	11.2%	3	3	6
Grant / Harney / Malheur	220	235	15	6.8%	2	3	5

Replacement openings are caused by existing workers permanently leaving their occupation. Many additional job openings occur due to job changes within occupations.

Data Sources and Limitations

Industries of Employment for Secretaries, Except Legal, Medical, and Executive

Industry Click links to view infoUSA employers	Ownership	2008 Employment
Total, All Industries	All	20,096
Total, All Industries	Private	13,753
Construction	Private	930
Construction of Buildings	Private	219
Residential Building Construction	Private	153
Specialty Trade Contractors	Private	650
Building Equipment Contractors	Private	249
Manufacturing	Private	657
Wholesale Trade	Private	956
Merchant Wholesalers, Durable Goods	Private	342
Merchant Wholesalers, Nondurable Goods	Private	344
Apparel, Piece Goods, and Notions Merchant Wholesalers	Private	217
Wholesale Electronic Markets and Agents and Brokers	Private	270
Retail Trade	Private	701
Transportation and Warehousing	Private	221
Information	Private	283
Publishing Industries (except Internet)	Private	161
Finance and Insurance	Private	921
Credit Intermediation and Related Activities	Private	168
Insurance Carriers and Related Activities	Private	575
Insurance Carriers	Private	201
Agencies, Brokerages, and Other Insurance Related Activities	Private	374
Real Estate and Rental and Leasing	Private	707
Real Estate	Private	671
Offices of Real Estate Agents and Brokers	Private	392
Activities Related to Real Estate	Private	208
Professional, Scientific, and Technical Services	Private	1,879
Legal Services	Private	320
Accounting, Tax Preparation, Bookkeeping, and Payroll Services	Private	575
Architectural, Engineering, and Related Services	Private	416
Management, Scientific, and Technical Consulting Services	Private	285
Management of Companies and Enterprises	Private	388
Administrative and Support and Waste Management and Remediation Services	Private	981
Administrative and Support Services	Private	896
Employment Services	Private	403
Services to Buildings and Dwellings	Private	264
Educational Services	Private	508
Elementary and Secondary Schools	Private	168
Colleges, Universities, and Professional Schools	Private	242
Health Care and Social Assistance	Private	1,526
Ambulatory Health Care Services	Private	926
Offices of Physicians	Private	230
Offices of Dentists	Private	319
Offices of Other Health Practitioners	Private	277
Nursing and Residential Care Facilities	Private	152
Social Assistance	Private	300
Individual and Family Services	Private	181
Other Services (except Public Administration)	Private	2,715
Repair and Maintenance	Private	248
Automotive Repair and Maintenance	Private	187
Personal and Laundry Services	Private	158
Religious, Grantmaking, Civic, Professional, and Similar Organizations	Private	2,309
Religious Organizations	Private	1,825
Business, Professional, Labor, Political, and Similar Organizations	Private	319
Total, All Industries	Federal	198
Federal Government (Non-Postal)	Federal	188
Total, All Industries	State	1,023
Public Administration	State	803
Executive, Legislative, and Other General Government Support	State	241
Administration of Human Resource Programs	State	275
Administration of Economic Programs	State	166
Total, All Industries	Local	5,005
Educational Services	Local	3,605
Elementary and Secondary Schools	Local	2,512
Public Administration	Local	1,183
Executive, Legislative, and Other General Government Support	Local	931
Administration of Human Resource Programs	Local	177

Educational Requirements for Secretaries, Except Legal, Medical, and Executive

Workers must have moderate-term on-the-job training to gain the necessary skills for this occupation. However, those with an associate have a competitive advantage in this labor market.

Skills for Secretaries, Except Legal, Medical, and Executive

Apply Confidentiality Procedures
Arrange Teleconference Calls
Assist Co-Workers With Software Usage And Problems
Assist With Business And Managerial Research
Compose Business Correspondence
Evaluate And Prioritize Incoming Telephone Calls
Keep A Telephone Log
Key Document From Machine Transcription
Maintain Appointment Calendar
Maintain Inventory Of Office Forms
Make Reservations And Appointments Related To Travel
Obtain Information From Clients, Customers, Patients Or Others
Operate Fax Machines, Copiers, Printers, And Other Office Machines
Order Office Supplies
Organize And Work With Detailed Records
Organize Office Processes
Perform Office Equipment Maintenance Not Requiring Service Call
Perform Secretarial Duties
Perform Typing Or Data Entry For Extended Time Periods
Prepare Travel Vouchers
Process And Prepare Business Forms
Process Records And Maintain Forms And Files
Provide Customer Service Using Telephone
Provide Meeting Materials And Audio-Video Equipment
Retrieve Files And Charts
Schedule Meetings Or Appointments
Schedule Or Coordinate Meeting Facilities
Summarize Travel And Accommodations Data Into Itinerary
Take And Edit Meeting Notes
Take Detailed, Accurate Messages
Take Dictation
Transcribe Spoken, Recorded Or Written Information
Type Letters And Other Correspondence
Use Computers To Enter, Access And Retrieve Data
Use Correct Grammar, Punctuation And Spelling
Use Desktop Publishing Software
Use Proofreading Symbols
Use Shorthand

Schools and Training Providers for Secretaries, Except Legal, Medical, and Executive

The training providers listed below offer programs related to this occupation. This information is updated once per year. Anyone interested in a particular program should check with the training institution regarding its availability. Listing these training providers does not necessarily constitute or imply their endorsement, recommendation, or favoring by the State of Oregon.

Chemeketa Community College 4000 Lancaster Dr NE Salem, OR 97305 Phone: (503) 399-5000 Programs of Training: Executive Assistant/Executive Secretary Administrative Assistant and Secretarial Science, General	Linn-Benton Community College 6500 Pacific Blvd SW Albany, OR 97321 Phone: (541) 917-4999 Programs of Training: Administrative Assistant and Secretarial Science, General	Mt Hood Community College 26000 SE Stark St Gresham, OR 97030 Phone: (503) 491-6422 Programs of Training: Executive Assistant/Executive Secretary Administrative Assistant and Secretarial Science, General
Blue Mountain Community College 2411 NW Carden Ave Pendleton, OR 97801 Phone: (541) 276-1260 Programs of Training: Administrative Assistant and Secretarial Science, General	Clackamas Community College 19600 South Molalla Ave Oregon City, OR 97045 Phone: (503) 657-6958 Programs of Training: Administrative Assistant and Secretarial Science, General	Klamath Community College 7390 South Sixth Street Klamath Falls, OR 97603 Phone: (541) 882-3521 Programs of Training: Administrative Assistant and Secretarial Science, General
Portland Community College 12000 SW 49th Avenue Portland, OR 97219 Phone: (503) 244-6111 Programs of Training: Administrative Assistant and Secretarial Science, General	Oregon Institute of Technology - Klamath 3201 Campus Drive Klamath Falls, OR 97601 Phone: (541) 885-1000 Programs of Training: Administrative Assistant and Secretarial Science, General	Umpqua Community College 1140 College Rd. Roseburg, OR 97470 Phone: (541) 440-4600 Programs of Training: Executive Assistant/Executive Secretary
Everest College-Portland 425 SW Washington Portland, OR 97204 Phone: (503) 222-3225 Programs of Training: Executive Assistant/Executive Secretary	Columbia Gorge Community College 400 E Scenic Dr The Dalles, OR 97058 Phone: (541) 506-6011 Programs of Training: Administrative Assistant and Secretarial Science, General

Career Pathway Roadmaps for Secretaries, Except Legal, Medical, and Executive

These Oregon community colleges have defined career pathway roadmaps to facilitate entry into this occupation:

Related Occupations

The scores listed below indicates how closely the skills for Secretaries, Except Legal, Medical, and Executive matches the occupation in the list. A score of 100% means the occupations have identical skill sets. A maximum of 10 occupations are displayed below.

Occupation	Skill Overlap
Office And Administrative Support Workers, All Other	60%
Executive Secretaries And Administrative Assistants	57%
Legal Secretaries	53%
Medical Secretaries	50%
Office Clerks, General	42%
Receptionists And Information Clerks	36%
Insurance Claims And Policy Processing Clerks	31%

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