Oregon Labor Market Information System
Occupational Information Center
Occupational Report for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive (43-6014) , Oregon Statewide
Occupational Description

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Excludes legal, medical, and executive secretaries (43-6011 through 43-6013).

The following related career videos are available from America's Career InfoNet:
Secretaries, Except Legal, Medical, and Executive
Employment Outlook for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Statewide Employment Analysis Employment in this occupation in 2012 was much larger than the statewide average for all occupations. The total number of job openings is projected to be much higher than the statewide average number of job openings for all occupations through 2022. This occupation is expected to grow at about the statewide average growth rate for all occupations through 2022.

Reasonable employment opportunities exist largely due to the significant number of job openings projected for this occupation.

Data Sources and Limitations
Current Employment Department Job Openings for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive There are 34 current openings for this occupation. Openings 1 through 26 are listed below.
Job Title Date Posted Location Wage Offered
Accounts Payable Clerk / Office Assistant 9/11/14 Florence $14.00/hr
(CL 1662) Secretary ll 9/11/14 Beaverton $12.57/hr to $16.40/hr
Administrative / Bookkeeper Part Time 9/11/14 Eugene
Secretary II/Receptionist 9/10/14 Pendleton $31,886/yr to $36,683/yr DOE
School Secretary 9/9/14 Molalla $10.00/hr to $12.00/hr DOE, Neg.
Part Time Front Desk Coordinator 9/9/14 Eugene
Sales Assistant 9/5/14 Dillard DOE
Staff Asst I 9/4/14 Portland Neg.
Administrative Assistant 9/2/14 Portland $12.90/hr to $18.00/hr DOE
Sales Administrative Assistant 8/31/14 North Bend $12.00/hr to $14.00/hr DOE
Secretary - Career Center 8/31/14 Salem
Plywood Plant Clerical/Statistical 8/29/14 Riddle DOE
55 or Older Training Opportunity- Receptionist 8/29/14 Klamath Falls $9.10/hr
Administrative Assistant 8/27/14 Medford $10.00/hr to $12.00/hr DOE
Administrative Assistant 8/27/14 Portland $14.00/hr to $17.00/hr DOE
Administrative Assistant 8/27/14 Portland $10.00/hr DOE
Tenant Services Coordinator 8/26/14 Portland $12.00/hr to $14.00/hr DOE
Administrative Assistant 8/26/14 Bend $10.00/hr to $15.00/hr DOE
Coordinator 8/24/14 Portland
Administrative Coordinator 8/22/14 Bend $12.00/hr to $13.00/hr DOE
Receptionist / Admin 8/20/14 Hillsboro $12.00/hr
Administrative Assistant (OJT) 8/19/14 Hillsboro $12.00/hr to $14.00/hr DOE, Neg.
Department Secretary - Union 8/14/14 Corvallis
Office Specialist 2 8/13/14 Burns $2,314/mo to $3,225/mo
Junior Accountant/Office Manager 8/11/14 Beaverton $35,000/yr to $40,000/yr DOE
More Jobs
Job Openings from the Web for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive The following job openings have been automatically extracted from various sites across the Web. These links are provided as supplemental resources. However, the Employment Department cannot validate these openings nor endorse any of these external sites. Some of these jobs may no longer be open. In some cases, a single opening may be posted on multiple sites.

There are 89 current openings for this occupation. Openings 1 through 26 are listed below.

Job Title Date Posted Location Employer
Secretary Captain S Secretary 9/12/14 Sheridan Justice Bureau of Prisons/Federal Prison System
Sales Assistant 9/11/14 North Plains Aerotek
County Program Support Secretary 9/11/14 Woodburn
Administrative Assistant #23088 9/11/14 Portland
(CL 1662) Secretary ll 9/11/14 Beaverton
Secretary/Receptionist 9/11/14 Madras Fresenius Medical Care
Administrative Assistant 9/10/14 Portland OfficeTeam
Administrative Assistant 9/10/14 Hillsboro
School Secretary 9/10/14 Molalla
Administrative Support (R&D) 9/10/14 Beaverton Iconma
Administrative Assistant 9/9/14 Portland All About People
Accelerated College Credit Assistant Part-Time 9/9/14 Oregon City Clackamas Community College
Administrative Assistant 9/9/14 Portland TEKsystems
Agency Assistant - Part Time 9/9/14 Lake Oswego Metlife
(CL 1657) Secretary ll 9/8/14 Beaverton
Office Assistant II - On call 9/8/14 Springfield Willamalane Park and Recreation District
Office/Administrative Assistant 9/8/14 Bend
Part-Time Risk Assistant 9/8/14 Beaverton
Special Education Administrative Assistant 9/8/14 Scio Connections Academy
Par time Front Desk Coordinator 9/7/14 Eugene ROBERT HALF OFFICETEAM
Team Support Secretary - Ontario 9/6/14 Ontario Saint Alphonsus Medical Center
Administrative Assistant -- Radiant Senior Living -- Farmington Square Salem 9/5/14 Salem Radiant Senior Living
Administrative Assistant 3 9/5/14 Wilsonville The Boeing Company
Buyer/Administrative Assistant 9/5/14 Eugene ROBERT HALF OFFICETEAM
Front Desk Coordinator 9/5/14 Corvallis ROBERT HALF OFFICETEAM
More Jobs
State of Oregon License Information for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive No statewide license is required for this occupation.
Wages for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Region ---------------- 2014 Wages ----------------
Percentiles (hourly wages) Avg
Hourly
($/hr)
Avg
Annual
10th 25th 50th
(median)
75th 90th
Oregon Statewide $10.73 $13.01 $16.34 $20.00 $23.20 $16.74 $34,810
Clatsop / Columbia / Tillamook 9.69 12.25 15.57 18.24 21.22 15.45 32,130
Multnomah / Washington 11.48 14.84 18.00 21.66 24.94 18.22 37,882
Marion / Polk / Yamhill 10.61 12.86 15.25 18.71 21.61 15.94 33,143
Benton / Lincoln / Linn 10.23 12.33 15.42 18.61 22.32 15.91 33,095
Lane 10.44 12.36 16.07 19.46 23.07 16.39 34,107
Douglas 10.08 11.46 14.20 17.43 20.19 14.62 30,411
Coos / Curry 11.09 13.00 15.54 17.92 21.59 15.90 33,058
Jackson / Josephine 9.92 11.90 14.50 17.72 21.44 15.16 31,534
Gilliam / Hood River / Sherman / Wheeler / Wasco 10.64 12.37 14.32 17.97 21.39 15.25 31,722
Crook / Deschutes / Jefferson 10.34 12.04 14.40 18.28 21.81 15.26 31,749
Klamath / Lake 9.29 9.79 11.88 15.21 18.02 12.98 26,998
Morrow / Umatilla 10.35 11.86 14.92 17.94 21.89 15.39 32,006
Baker / Union / Wallowa 10.36 12.22 14.27 16.78 18.54 14.58 30,323
Grant / Harney / Malheur 9.88 11.34 13.41 15.69 20.67 14.27 29,668
Clackamas 11.21 13.10 15.84 19.31 22.60 16.40 34,125
Data Sources and Limitations
Regional Employment Projections for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Region Employment Change % Change Projected Annual Openings
2012 2022 Growth Replacement Total
Oregon Statewide 22,398 26,101 3,703 16.5% 370 270 640
Multnomah / Washington 8,732 10,368 1,636 18.7% 164 105 269
Marion / Polk / Yamhill 2,840 3,225 385 13.6% 38 34 72
Clackamas 1,867 2,165 298 16.0% 30 22 52
Lane 1,852 2,150 298 16.1% 30 22 52
Jackson / Josephine 1,265 1,454 189 14.9% 19 15 34
Benton / Lincoln / Linn 1,255 1,442 187 14.9% 19 15 34
Crook / Deschutes / Jefferson 977 1,111 134 13.7% 13 12 25
Clatsop / Columbia / Tillamook 492 555 63 12.8% 6 6 12
Morrow / Umatilla 396 429 33 8.3% 3 5 8
Douglas 382 437 55 14.4% 6 5 11
Coos / Curry 377 403 26 6.9% 3 4 7
Klamath / Lake 285 308 23 8.1% 2 3 5
Baker / Union / Wallowa 282 309 27 9.6% 3 3 6
Gilliam / Hood River / Sherman / Wheeler / Wasco 264 299 35 13.3% 4 3 7
Grant / Harney / Malheur 212 228 16 7.5% 2 3 5

These estimates do not include self-employment. Replacement openings are caused by existing workers permanently leaving their occupation. Many additional job openings occur due to job changes within occupations.
Data Sources and Limitations
Industries of Employment for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
Click links to view Infogroup employers
Ownership 2012
Employment
Total All Industries All 22,398
Total All Industries Private 15,892
Construction Private 651
Specialty Trade Contractors Private 467
Building Equipment Contractors Private 223
Manufacturing Private 1,029
Computer and Electronic Product Manufacturing Private 389
Semiconductor and Other Electronic Component Manufacturing Private 305
Wholesale Trade Private 799
Merchant Wholesalers, Durable Goods Private 298
Merchant Wholesalers, Nondurable Goods Private 212
Wholesale Electronic Markets and Agents and Brokers Private 289
Retail Trade Private 636
Transportation and Warehousing Private 248
Information Private 374
Publishing Industries (except Internet) Private 203
Finance and Insurance Private 1,118
Credit Intermediation and Related Activities Private 217
Securities, Commodity Contracts, and Other Financial Investments and Related Activities Private 277
Other Financial Investment Activities Private 220
Insurance Carriers and Related Activities Private 615
Insurance Carriers Private 233
Agencies, Brokerages, and Other Insurance Related Activities Private 382
Real Estate and Rental and Leasing Private 980
Real Estate Private 925
Offices of Real Estate Agents and Brokers Private 570
Activities Related to Real Estate Private 208
Professional, Scientific, and Technical Services Private 2,348
Legal Services Private 325
Accounting, Tax Preparation, Bookkeeping, and Payroll Services Private 683
Architectural, Engineering, and Related Services Private 505
Computer Systems Design and Related Services Private 193
Management, Scientific, and Technical Consulting Services Private 343
Management of Companies and Enterprises Private 718
Administrative and Support and Waste Management and Remediation Services Private 1,241
Administrative and Support Services Private 1,158
Employment Services Private 506
Services to Buildings and Dwellings Private 383
Educational Services Private 762
Elementary and Secondary Schools Private 245
Colleges, Universities, and Professional Schools Private 393
Health Care and Social Assistance Private 1,617
Ambulatory Health Care Services Private 677
Offices of Other Health Practitioners Private 221
Hospitals Private 184
General Medical and Surgical Hospitals Private 176
Nursing and Residential Care Facilities Private 212
Social Assistance Private 544
Individual and Family Services Private 321
Other Services (except Government) Private 2,955
Repair and Maintenance Private 313
Automotive Repair and Maintenance Private 230
Personal and Laundry Services Private 174
Religious, Grantmaking, Civic, Professional, and Similar Organizations Private 2,468
Religious Organizations Private 1,819
Business, Professional, Labor, Political, and Similar Organizations Private 364
Total All Industries State 1,455
Educational Services State 440
Colleges, Universities, and Professional Schools State 440
State Government, Excluding Education and Hospitals State 889
Total All Industries Local 4,782
Educational Services Local 3,245
Elementary and Secondary Schools Local 2,458
Junior Colleges Local 463
Colleges, Universities, and Professional Schools Local 324
Local Government, Excluding Education and Hospitals Local 1,330
Educational Requirements for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive The typical entry level education for this occupation is a high school diploma or equivalent. Those with an Associate's degree have a competitive advantage in the labor market. In addition, short-term on-the-job training is typically needed, once employed, to attain competency in the skills needed in this occupation.
Skills for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
  • Apply Confidentiality Procedures
  • Arrange Teleconference Calls
  • Assist Co-Workers With Software Usage And Problems
  • Assist With Business And Managerial Research
  • Compose Business Correspondence
  • Evaluate And Prioritize Incoming Telephone Calls
  • Interpret And Apply Knowledge Of Relevant Laws
  • Keep A Telephone Log
  • Key Document From Machine Transcription
  • Maintain Appointment Calendar
  • Maintain Inventory Of Office Forms
  • Make Reservations And Appointments Related To Travel
  • Obtain Information From Clients, Customers, Patients Or Others
  • Operate Fax Machines, Copiers, Printers, And Other Office Machines
  • Order Office Supplies
  • Organize And Work With Detailed Records
  • Organize Office Processes
  • Perform Office Equipment Maintenance Not Requiring Service Call
  • Perform Secretarial Duties
  • Perform Typing Or Data Entry For Extended Time Periods
  • Prepare Travel Vouchers
  • Prioritize Tasks
  • Process And Prepare Business Forms
  • Process Records And Maintain Forms And Files
  • Provide Customer Service Using Telephone
  • Provide Meeting Materials And Audio-Video Equipment
  • Retrieve Files And Charts
  • Schedule Or Reserve Meeting Facilities
  • Summarize Travel And Accommodations Data Into Itinerary
  • Take And Edit Meeting Notes
  • Take Detailed, Accurate Messages
  • Take Dictation
  • Transcribe Spoken, Recorded Or Written Information
  • Type Letters And Other Correspondence
  • Use Microsoft Lync
  • Use Microsoft Onenote
  • Use Basic Mathematics
  • Use Computers To Enter, Access And Retrieve Data
  • Use Correct Grammar, Punctuation And Spelling
  • Use Desktop Publishing Software
  • Use Proofreading Symbols
  • Use Shorthand
  • Verify That Information Is Complete And Accurate
Schools and Training Providers for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive The training providers listed below offer programs related to this occupation. This information is updated once per year. Anyone interested in a particular program should check with the training institution regarding its availability. Listing these training providers does not necessarily constitute or imply their endorsement, recommendation, or favoring by the State of Oregon.

Linn-Benton Community College
6500 Pacific Blvd SW
Albany, OR 97321
Phone: (541) 917-4999
Programs of Training:
Chemeketa Community College
4000 Lancaster Dr NE
Salem, OR 97305
Phone: (503) 399-5000
Programs of Training:
Tillamook Bay Community College
4301 Third St.
Tillamook, OR 97141
Phone: (503) 842-8222
Programs of Training:
Columbia Gorge Community College
400 E Scenic Dr
The Dalles, OR 97058
Phone: (541) 506-6000
Programs of Training:
Southwestern Oregon Community College
1988 Newmark Ave
Coos Bay, OR 97420-2193
Phone: (541) 888-2525
Programs of Training:
Lane Community College
4000 E 30th Ave
Eugene, OR 97405-640
Phone: (541) 463-3000
Programs of Training:
Mt Hood Community College
26000 SE Stark St
Gresham, OR 97030
Phone: (503) 491-6422
Programs of Training:
Blue Mountain Community College
2411 NW Carden Ave
Pendleton, OR 97801
Phone: (541) 276-1260
Programs of Training:
Clackamas Community College
19600 Molalla Ave
Oregon City, OR 97045-8980
Phone: (503) 657-6958 x2313
Programs of Training:
Klamath Community College
7390 South Sixth Street
Klamath Falls, OR 97603-7121
Phone: (541) 882-3521
Programs of Training:
Portland Community College
12000 SW 49th Avenue
Portland, OR 97219-7132
Phone: (503) 244-6111
Programs of Training:
Umpqua Community College
1140 College Rd.
Roseburg, OR 97470-226
Phone: (541) 440-4600
Programs of Training:
Career Pathway Roadmaps for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive These Oregon community colleges have defined career pathway roadmaps to facilitate entry into this occupation:

Clatsop Community College
Columbia Gorge Community College
Klamath Community College
Lane Community College
Portland Community College
Rogue Community College
Tillamook Bay Community College
Related Occupations The scores listed below indicates how closely the skills for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive matches the occupation in the list. A score of 100% means the occupations have identical skill sets. A maximum of 10 occupations are displayed below.
Occupation Skill Overlap
Executive Secretaries And Executive Administrative Assistants 54%
Office And Administrative Support Workers, All Other 52%
Legal Secretaries 48%
Medical Secretaries 43%
Office Clerks, General 36%