Oregon Labor Market Information System
Occupational Information Center
Occupational Report for Executive Secretaries and Administrative Assistants (43-6011) in the Multnomah / Washington region
Occupational Description

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Exclude "Secretaries" (43-6012 through 43-6014).

Employment Outlook for Executive Secretaries and Administrative Assistants
Statewide Employment Analysis Employment in this occupation in 2010 was much larger than the statewide average for all occupations. This occupation is expected to grow at about the statewide average rate for all occupations through 2020. The total number of job openings is projected to be much higher than the statewide average number of job openings for all occupations through 2020.

Reasonable employment opportunities exist.

Regional Employment Analysis Employment in this occupation in 2010 was much larger than the regional average for all occupations. This occupation is expected to grow at about the regional average rate for all occupations through 2020. The total number of job openings is projected to be much higher than the regional average number of job openings for all occupations through 2020.
Data Sources and Limitations
Current Employment Department Job Openings for Executive Secretaries and Administrative Assistants There are 79 current openings for this occupation in the Multnomah / Washington region. Openings 1 through 26 are listed below.
Job Title Date Posted Location Wage Offered
Executive Assistant 4/22/14 Portland Neg.
Senior Administrative Assistant - Nike Tech TAS\EOA 4/22/14 Beaverton
Senior Administrative Assistant - Nike Tech TAS 4/22/14 Beaverton
Senior Administrative Assistant - Nike Tech TAS/EOA 4/22/14 Beaverton
Senior Administrative Assistant - Nike Tech, TAS 4/22/14 Beaverton
Administrative Assistant 4/22/14 Portland
Sales Support Specialist 4/22/14 Portland
Senior Administrative Assistant - Nike Tech TAS 4/22/14 Beaverton
Senior Administrative Assistant - Nike Tech TAS\EOA 4/22/14 Beaverton
Staff Asst II 4/22/14 Portland
Project Coordinator 4/21/14 Portland $50,000/yr to $59,000/yr DOE
Accounts Receivable / Administrative Assistant 4/21/14 Tualatin $12.00/hr to $14.00/hr DOE
Blood Drive Calendar Planning Analyst 4/20/14 Portland DOE
Part Time Facilities Assistant 4/20/14 Portland
Administrative Assistant II 4/20/14 Portland
Administrative Assistant 4/20/14 Portland
Part Time Facilities Assistant 4/20/14 Portland
Executive Assistant 4/18/14 Portland $22.27/hr to $28.54/hr DOE
Executive Assistant 4/18/14 Portland Neg.
Administrative Assistant 4/18/14 Portland
Administrative Assistant, L8 4/18/14 Portland
Office Administrative Assistant (Part Time) 4/17/14 Portland DOE, Neg.
Administrative Assistant 4/17/14 Hillsboro DOE
Project Coordinator 4/16/14 Portland $35,000/yr to $45,000/yr DOE
ADMINISTRATIVE ASSISTANT 4/16/14 Hillsboro
More Jobs
Job Openings from the Web for Executive Secretaries and Administrative Assistants The following job openings have been automatically extracted from various sites across the Web. These links are provided as supplemental resources. However, the Employment Department cannot validate these openings nor endorse any of these external sites. Some of these jobs may no longer be open. In some cases, a single opening may be posted on multiple sites.

There are 195 current openings for this occupation in the Multnomah / Washington region. Openings 1 through 26 are listed below.

Job Title Date Posted Location Employer
Administrative Assistant 4/21/14 Portland Aerotek
Admin Asst and Development Svces Supr 4/20/14 Hillsboro Claen Water Services
Administrative Assistant 4/19/14 Portland Aerotek
Senior Administrative Assistant - Nike Tech Tas 4/19/14 Beaverton Nike
Senior Administrative Assistant - Nike Tech Tas'eoa 4/19/14 Beaverton Nike
Administrative/Executive Assistant 4/19/14 Portland Aerotek
Administrative Assistant 4/19/14 Portland Aerotek
PART TIME FACILITIES ASSISTANT 4/18/14 Portland Volt
Team Coordinator #21162 4/18/14 Beaverton
Administrative Support Lead 4/18/14 Beaverton Iconma
Administrative Assistant 4/18/14 Portland Aerotek
Administrative Assistant 4/18/14 Portland Aerotek
Administrative/Executive Assistant 4/18/14 Portland Aerotek
Executive Assistant 4/18/14 Portland EFI Recycling
Office Assistant 4/18/14 Portland Foods In Season
Administrative Assistant 4/18/14 Portland OfficeTeam
Administrative Assistant 4/18/14 Portland OfficeTeam
Fraud Monitoring Administrative Specialist 4/17/14 Portland Volt Information Sciences
Senior Administrative/Executive Assistant 4/17/14 Beaverton Iconma
Security Administrative Assistant 4/17/14 Beaverton Kelly Services
Security Administrative Assistant 4/17/14 Beaverton Kelly Services
Sales & Marketing Coordinator 4/17/14 Hillsboro ROBERT HALF OFFICETEAM
Executive Assistant 4/17/14 Portland Cambia Health Solutions Inc
Administrative Assistant L8 4/17/14 Portland Daimler Trucks North America
Administrative Assistant L8 4/17/14 Portland Daimler Trucks North America
More Jobs
State of Oregon License Information for Executive Secretaries and Administrative Assistants No statewide license is required for this occupation.
Wages for Executive Secretaries and Administrative Assistants
Region ---------------- 2013 Wages ----------------
Percentiles (hourly wages) Avg
Hourly
($/hr)
Avg
Annual
10th 25th 50th
(median)
75th 90th
Oregon Statewide $16.60 $19.51 $22.82 $27.52 $31.87 $23.64 $49,178
Multnomah / Washington 17.39 20.46 24.30 28.53 33.23 24.65 51,263
Data Sources and Limitations
Regional Employment Projections for Executive Secretaries and Administrative Assistants
Region Employment Change % Change Projected Annual Openings
2010 2020 Growth Replacement Total
Oregon Statewide 11,302 13,438 2,136 18.9% 214 166 380
Multnomah / Washington 6,226 7,546 1,320 21.2% 132 92 224

These estimates do not include self-employment. Replacement openings are caused by existing workers permanently leaving their occupation. Many additional job openings occur due to job changes within occupations.
Data Sources and Limitations
Industries of Employment for Executive Secretaries and Administrative Assistants
Industry
Click links to view Infogroup employers
Ownership 2010
Employment
Construction Private 208
Construction of Buildings Private 85
Nonresidential Building Construction Private 57
Specialty Trade Contractors Private 109
Manufacturing Private 513
Computer and Electronic Product Manufacturing Private 353
Semiconductor and Other Electronic Component Manufacturing Private 311
Wholesale Trade Private 336
Merchant Wholesalers, Durable Goods Private 129
Merchant Wholesalers, Nondurable Goods Private 174
Apparel, Piece Goods, and Notions Merchant Wholesalers Private 108
Retail Trade Private 119
Transportation and Warehousing Private 54
Information Private 207
Publishing Industries (except Internet) Private 118
Software Publishers Private 106
Finance and Insurance Private 496
Credit Intermediation and Related Activities Private 155
Depository Credit Intermediation Private 125
Insurance Carriers and Related Activities Private 242
Insurance Carriers Private 140
Agencies, Brokerages, and Other Insurance Related Activities Private 102
Real Estate and Rental and Leasing Private 237
Real Estate Private 230
Offices of Real Estate Agents and Brokers Private 108
Activities Related to Real Estate Private 85
Professional, Scientific, and Technical Services Private 737
Accounting, Tax Preparation, Bookkeeping, and Payroll Services Private 58
Architectural, Engineering, and Related Services Private 177
Computer Systems Design and Related Services Private 144
Management, Scientific, and Technical Consulting Services Private 143
Scientific Research and Development Services Private 87
Advertising and Related Services Private 53
Management of Companies and Enterprises Private 371
Administrative and Support and Waste Management and Remediation Services Private 258
Administrative and Support Services Private 255
Employment Services Private 180
Educational Services Private 296
Colleges, Universities, and Professional Schools Private 194
Health Care and Social Assistance Private 611
Ambulatory Health Care Services Private 152
Hospitals Private 211
General Medical and Surgical Hospitals Private 171
Nursing and Residential Care Facilities Private 88
Social Assistance Private 160
Individual and Family Services Private 86
Arts, Entertainment, and Recreation Private 79
Other Services (except Public Administration) Private 346
Religious, Grantmaking, Civic, Professional, and Similar Organizations Private 321
Religious Organizations Private 103
Social Advocacy Organizations Private 78
Business, Professional, Labor, Political, and Similar Organizations Private 99
Educational Services State 53
Colleges, Universities, and Professional Schools State 53
Public Administration State 58
Educational Services Local 764
Educational Requirements for Executive Secretaries and Administrative Assistants Workers typically need a high school diploma or equivalent and one to five years of related work experience to enter this occupation. Those with an Associate's degree have a competitive advantage in the labor market.
Skills for Executive Secretaries and Administrative Assistants
  • Apply Mathematical Principles To Accounting, Bookkeeping Or Budgeting
  • Arrange Teleconference Calls
  • Assist With Business And Managerial Research
  • Compile Data For Financial Reports
  • Compose Business Correspondence
  • Design Tables Depicting Data
  • Develop New Office Forms
  • Evaluate And Prioritize Incoming Telephone Calls
  • Evaluate And Recommend Office Equipment
  • Identify Appropriate Software For Activities Or Projects
  • Keep A Telephone Log
  • Maintain Administrative Services Procedures Manual
  • Maintain Appointment Calendar
  • Maintain Inventory Of Office Equipment And Furniture
  • Maintain Inventory Of Office Forms
  • Maintain Reference Library
  • Make Reservations And Appointments Related To Travel
  • Obtain And Maintain Legal Forms
  • Obtain Information From Clients, Customers, Patients Or Others
  • Order Office Supplies
  • Organize And Work With Detailed Records
  • Organize Office Processes
  • Perform Secretarial Duties
  • Perform Typing Or Data Entry For Extended Time Periods
  • Plan Meetings Or Conferences
  • Prepare Contracts
  • Prepare Corporate Minute Books
  • Prepare Travel Vouchers
  • Process And Prepare Business Forms
  • Process Records And Maintain Forms And Files
  • Proofread, Edit, And Revise Written Materials
  • Provide Customer Service Using Telephone
  • Provide Meeting Materials And Audio-Video Equipment
  • Provide Orientation To New Employees
  • Purchase Office Equipment And Furniture
  • Retrieve Files And Charts
  • Schedule Appointments
  • Schedule Or Coordinate Meeting Facilities
  • Summarize Travel And Accommodations Data Into Itinerary
  • Take And Edit Meeting Notes
  • Take Detailed, Accurate Messages
  • Take Dictation
  • Transcribe Spoken, Recorded Or Written Information
  • Type Letters And Other Correspondence
  • Use Basic Mathematics
  • Use Computers To Enter, Access And Retrieve Data
  • Use Correct Grammar, Punctuation And Spelling
  • Use Desktop Publishing Software
  • Use On-Line Search Techniques
  • Use Proofreading Symbols
  • Use Shorthand
  • Write Administrative Procedures Manual
Schools and Training Providers for Executive Secretaries and Administrative Assistants The training providers listed below offer programs related to this occupation. This information is updated once per year. Anyone interested in a particular program should check with the training institution regarding its availability. Listing these training providers does not necessarily constitute or imply their endorsement, recommendation, or favoring by the State of Oregon.

Lane Community College
4000 E 30th Ave
Eugene, OR 97405-0640
Phone: (541) 463-3000
Programs of Training:
Beyond Limitations Career School
3829 SE 74th Ave
Portland, OR 97206
Phone: (503) 261-1266
Programs of Training:
Linn-Benton Community College
6500 Pacific Blvd SW
Albany, OR 97321
Phone: (541) 917-4999
Programs of Training:
Everest College
425 SW Washington Street
Portland, OR 97204
Phone: (503) 222-3225
Programs of Training:
Chemeketa Community College
4000 Lancaster Dr NE
Salem, OR 97305
Phone: (503) 399-5000
Programs of Training:
Tillamook Bay Community College
4301 Third St.
Tillamook, OR 97141
Phone: (503) 842-8222
Programs of Training:
Southwestern Oregon Community College
1988 Newmark Ave
Coos Bay, OR 97420-2193
Phone: (541) 888-2525
Programs of Training:
Umpqua Community College
1140 College Rd.
Roseburg, OR 97470-0226
Phone: (541) 440-4600
Programs of Training:
Columbia Gorge Community College
400 E Scenic Dr
The Dalles, OR 97058
Phone: (541) 506-6000
Programs of Training:
Mt Hood Community College
26000 SE Stark St
Gresham, OR 97030
Phone: (503) 491-6422
Programs of Training:
Treasure Valley Community College
650 College Blvd
Ontario, OR 97914
Phone: (541) 881-8822
Programs of Training:
Blue Mountain Community College
2411 NW Carden Ave
Pendleton, OR 97801
Phone: (541) 276-1260
Programs of Training:
Portland Community College
12000 SW 49th Avenue
Portland, OR 97219-7132
Phone: (503) 244-6111
Programs of Training:
Clackamas Community College
19600 Molalla Ave
Oregon City, OR 97045-8980
Phone: (503) 657-6958 x2313
Programs of Training:
Klamath Community College
7390 South Sixth Street
Klamath Falls, OR 97603-7121
Phone: (541) 882-3521
Programs of Training:
Career Pathway Roadmaps for Executive Secretaries and Administrative Assistants These Oregon community colleges have defined career pathway roadmaps to facilitate entry into this occupation:

Blue Mountain Community College
Chemeketa Community College
Clatsop Community College
Columbia Gorge Community College
Klamath Community College
Lane Community College
Portland Community College
Rogue Community College
Southwestern Oregon Community College
Tillamook Bay Community College
Treasure Valley Community College
Umpqua Community College
Related Occupations The scores listed below indicates how closely the skills for Executive Secretaries and Administrative Assistants matches the occupation in the list. A score of 100% means the occupations have identical skill sets. A maximum of 10 occupations are displayed below.
Occupation Skill Overlap
Secretaries, Except Legal, Medical, And Executive 56%
Legal Secretaries 56%
Medical Secretaries 42%
Office And Administrative Support Workers, All Other 42%
Office Clerks, General 33%