OLMIS

Occupational Description

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Exclude "Secretaries" (43-6012 through 43-6014).

Employment Outlook for Executive Secretaries and Administrative Assistants

Statewide Employment Analysis	Employment in this occupation in 2010 was much larger than the statewide average for all occupations. This occupation is expected to grow at about the statewide average rate for all occupations through 2020. The total number of job openings is projected to be much higher than the statewide average number of job openings for all occupations through 2020. Reasonable employment opportunities exist.
Regional Employment Analysis	Employment in this occupation in 2010 was much larger than the regional average for all occupations. This occupation is expected to grow at about the regional average rate for all occupations through 2020. The total number of job openings is projected to be much higher than the regional average number of job openings for all occupations through 2020.

Data Sources and Limitations

Current Employment Department Job Openings for Executive Secretaries and Administrative Assistants There are 35 current openings for this occupation in the Multnomah / Washington region. Openings 1 through 26 are listed below.

Job Title	Date Posted	Location	Wage Offered
Administrative Assistant	5/22/13	Portland	DOE
Minimum Continuing Legal Education (Mcle) Program Assistant	5/22/13	Tigard	$17.75/hr to $18.50/hr DOE
Administrative Specialist IV - Information Services	5/22/13	Portland	$44,589/yr
Medical Project Assistant/Administrative Assistant for A...	5/22/13	Portland
Administrative Assistant Tualatin OR	5/19/13	Tualatin
North American Customer Service Senior Administrative Assistant	5/19/13	Portland
Executive Administrative Assistant	5/19/13	Portland
Executive Assistant	5/19/13	Portland
Administrative Assistant II	5/16/13	Hillsboro	$17.00/hr to $18.00/hr DOE
Executive Assistant - Strong Hands On C Suite Support - Portland...	5/16/13	Portland
Administrative Assistant - Commercial Product Development & Management - Reqcode 686546	5/16/13	Portland	DOE, Neg.
Administrative Assistant-90217	5/12/13	Hillsboro
HR Coordinator Emerging Markets	5/12/13	Portland
Senior Administrative Assistant Global Football and Brand Marketing	5/12/13	Portland
Project Assistant-Job 9825	5/12/13	Hillsboro
Administrative Coordinator P/T	5/10/13	Portland	$10.00/hr to $11.00/hr DOE
Administrative Assistant - Operations	5/10/13	Portland
Business Office Coordinator	5/10/13	Beaverton
Executive Assistant / Billing Assistance	5/8/13	Portland	$15.00/hr to $16.00/hr DOE
Administrative Assistant (Portland, Or)	5/8/13	Portland
Sales Assistant - Tigard, OR	5/5/13	Tigard
Project Coordinator/Executive Support - (Kw43563)	5/3/13	Hillsboro
Convention Services Coordinator	4/29/13	Portland	$13.00/hr
Senior Administrative Assistant HR & Corporate Solutions	4/28/13	Portland
Executive Assistant	4/28/13	Tigard

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Job Openings from the Web for Executive Secretaries and Administrative Assistants The following job openings have been automatically extracted from various sites across the Web. These links are provided as supplemental resources. However, the Employment Department cannot validate these openings nor endorse any of these external sites. Some of these jobs may no longer be open. In some cases, a single opening may be posted on multiple sites.

There are 225 current openings for this occupation in the Multnomah / Washington region. Openings 1 through 26 are listed below.

Job Title	Date Posted	Location	Employer
Administrative Assistant	5/23/13	Portland	OfficeTeam
Medicare Marketing Comm Specialist	5/23/13	Portland	Kforce Inc .
Talent Acquisitions Coordinator	5/23/13	Portland	Cambia Health Solutions
Sr Administrative Assistant Merchandising	5/23/13	Portland
Sr Administrative Assistant Merchandising	5/23/13	Portland
Administrative Assistant	5/23/13	Hillsboro	Express Employment Professionals
Sr. Administrative Assistant Job	5/23/13	Hillsboro	Intel
Sr Administrative Assistant Global Running	5/23/13	Portland
Defined Contribution Assistant II	5/22/13	Portland	The Standard
Administrative Assistant - Director of First Impressions	5/22/13	Portland	NW Tax & Wealth Advisory Group Inc.
HR Administrative Assistant	5/22/13	Portland
Administrative Assistant	5/22/13	Beaverton
Administrative Assistant	5/22/13	Beaverton
Talent Acquistion Coordinator Beaverton OR	5/22/13	Beaverton	Terra Information Group Inc.
Administrative Assistant - D1DR Manufacturing	5/22/13	Hillsboro	Intel
Administrative Assistant/Office Manager	5/22/13	Tigard	JAN-PRO Cleaning Systems of Portland
Administrative Assistant - D1DR Man...	5/22/13	Hillsboro	Intel Corporation
HR Administrative Assistant	5/22/13	Portland
Administrative Assistant US Commercial Sales	5/22/13	Portland	Schrodinger
Medicare Marketing Comm Specialist	5/22/13	Portland	KForce Technology
Administrative Assistant IV	5/22/13	Portland	Kaiser Permanente
Executive Assistant	5/21/13	Portland	OfficeTeam
Executive Assistant	5/21/13	Portland	OfficeTeam
Sr. Administrative Assistant -- Global Running	5/21/13	Portland	Nike
Sr. Administrative Assistant -- Merchandising	5/21/13	Portland	Nike

More Jobs

State of Oregon License Information for Executive Secretaries and Administrative Assistants No statewide license is required for this occupation.

Wages for Executive Secretaries and Administrative Assistants

Region	---------------- 2012 Wages ----------------
	Percentiles (hourly wages)					Avg Hourly ($/hr)	Avg Annual
	10th	25th	50th (median)	75th	90th
Oregon Statewide	$16.11	$18.88	$22.06	$26.44	$29.73	$22.68	$47,188
Multnomah / Washington	16.71	19.68	23.10	27.33	30.23	23.46	48,806

Data Sources and Limitations

Regional Employment Projections for Executive Secretaries and Administrative Assistants

Region	Employment		Change	% Change	Projected Annual Openings
	2010	2020			Growth	Replacement	Total
Oregon Statewide	11,302	13,438	2,136	18.9%	214	166	380
Multnomah / Washington	6,226	7,546	1,320	21.2%	132	92	224

Data Sources and Limitations

Industries of Employment for Executive Secretaries and Administrative Assistants

Industry Click links to view Infogroup employers	Ownership	2010 Employment
Construction	Private	208
Construction of Buildings	Private	85
Nonresidential Building Construction	Private	57
Specialty Trade Contractors	Private	109
Manufacturing	Private	513
Computer and Electronic Product Manufacturing	Private	353
Semiconductor and Other Electronic Component Manufacturing	Private	311
Wholesale Trade	Private	336
Merchant Wholesalers, Durable Goods	Private	129
Merchant Wholesalers, Nondurable Goods	Private	174
Apparel, Piece Goods, and Notions Merchant Wholesalers	Private	108
Retail Trade	Private	119
Transportation and Warehousing	Private	54
Information	Private	207
Publishing Industries (except Internet)	Private	118
Software Publishers	Private	106
Finance and Insurance	Private	496
Credit Intermediation and Related Activities	Private	155
Depository Credit Intermediation	Private	125
Insurance Carriers and Related Activities	Private	242
Insurance Carriers	Private	140
Agencies, Brokerages, and Other Insurance Related Activities	Private	102
Real Estate and Rental and Leasing	Private	237
Real Estate	Private	230
Offices of Real Estate Agents and Brokers	Private	108
Activities Related to Real Estate	Private	85
Professional, Scientific, and Technical Services	Private	737
Accounting, Tax Preparation, Bookkeeping, and Payroll Services	Private	58
Architectural, Engineering, and Related Services	Private	177
Computer Systems Design and Related Services	Private	144
Management, Scientific, and Technical Consulting Services	Private	143
Scientific Research and Development Services	Private	87
Advertising and Related Services	Private	53
Management of Companies and Enterprises	Private	371
Administrative and Support and Waste Management and Remediation Services	Private	258
Administrative and Support Services	Private	255
Employment Services	Private	180
Educational Services	Private	296
Colleges, Universities, and Professional Schools	Private	194
Health Care and Social Assistance	Private	611
Ambulatory Health Care Services	Private	152
Hospitals	Private	211
General Medical and Surgical Hospitals	Private	171
Nursing and Residential Care Facilities	Private	88
Social Assistance	Private	160
Individual and Family Services	Private	86
Arts, Entertainment, and Recreation	Private	79
Other Services (except Public Administration)	Private	346
Religious, Grantmaking, Civic, Professional, and Similar Organizations	Private	321
Religious Organizations	Private	103
Social Advocacy Organizations	Private	78
Business, Professional, Labor, Political, and Similar Organizations	Private	99
Educational Services	State	53
Colleges, Universities, and Professional Schools	State	53
Public Administration	State	58
Educational Services	Local	764

Educational Requirements for Executive Secretaries and Administrative Assistants Workers typically need a high school diploma or equivalent and one to five years of related work experience to enter this occupation. Those with an Associate's degree have a competitive advantage in the labor market.

Skills for Executive Secretaries and Administrative Assistants

• Apply Mathematical Principles To Accounting, Bookkeeping Or Budgeting
• Arrange Teleconference Calls
• Assist With Business And Managerial Research
• Compile Data For Financial Reports
• Compose Business Correspondence
• Design Tables Depicting Data
• Develop New Office Forms
• Evaluate And Prioritize Incoming Telephone Calls
• Evaluate And Recommend Office Equipment
• Identify Appropriate Software For Activities Or Projects
• Keep A Telephone Log
• Maintain Administrative Services Procedures Manual
• Maintain Appointment Calendar
• Maintain Inventory Of Office Equipment And Furniture
• Maintain Inventory Of Office Forms
• Maintain Reference Library
• Make Reservations And Appointments Related To Travel
• Obtain And Maintain Legal Forms
• Obtain Information From Clients, Customers, Patients Or Others
• Order Office Supplies
• Organize And Work With Detailed Records
• Organize Office Processes
• Perform Secretarial Duties
• Perform Typing Or Data Entry For Extended Time Periods
• Plan Meetings Or Conferences
• Prepare Contracts
• Prepare Corporate Minute Books
• Prepare Travel Vouchers
• Process And Prepare Business Forms
• Process Records And Maintain Forms And Files
• Proofread, Edit, And Revise Written Materials
• Provide Customer Service Using Telephone
• Provide Meeting Materials And Audio-Video Equipment
• Provide Orientation To New Employees
• Purchase Office Equipment And Furniture
• Retrieve Files And Charts
• Schedule Appointments
• Schedule Or Coordinate Meeting Facilities
• Summarize Travel And Accommodations Data Into Itinerary
• Take And Edit Meeting Notes
• Take Detailed, Accurate Messages
• Take Dictation
• Transcribe Spoken, Recorded Or Written Information
• Type Letters And Other Correspondence
• Use Basic Mathematics
• Use Computers To Enter, Access And Retrieve Data
• Use Correct Grammar, Punctuation And Spelling
• Use Desktop Publishing Software
• Use On-Line Search Techniques
• Use Proofreading Symbols
• Use Shorthand
• Write Administrative Procedures Manual

Schools and Training Providers for Executive Secretaries and Administrative Assistants The training providers listed below offer programs related to this occupation. This information is updated once per year. Anyone interested in a particular program should check with the training institution regarding its availability. Listing these training providers does not necessarily constitute or imply their endorsement, recommendation, or favoring by the State of Oregon.

• Medical Administrative/Executive Assistant & Medical Secretary
• Administrative Assistant and Secretarial Science, General
• Executive Assistant/Executive Secretary

Lane Community College 4000 E 30th Ave Eugene, OR 97405-0640 Phone: (541) 463-3000 Programs of Training: Administrative Assistant and Secretarial Science, General Medical Administrative/Executive Assistant & Medical Secretary	Beyond Limitations Career School 3829 SE 74th Ave Portland, OR 97206 Phone: (503) 261-1266 Programs of Training: Administrative Assistant and Secretarial Science, General	Linn-Benton Community College 6500 Pacific Blvd SW Albany, OR 97321 Phone: (541) 917-4999 Programs of Training: Administrative Assistant and Secretarial Science, General Medical Administrative/Executive Assistant & Medical Secretary
Everest College 425 SW Washington Street Portland, OR 97204 Phone: (503) 222-3225 Programs of Training: Administrative Assistant and Secretarial Science, General Medical Administrative/Executive Assistant & Medical Secretary	Chemeketa Community College 4000 Lancaster Dr NE Salem, OR 97305 Phone: (503) 399-5000 Programs of Training: Administrative Assistant and Secretarial Science, General Executive Assistant/Executive Secretary Medical Administrative/Executive Assistant & Medical Secretary	Tillamook Bay Community College 4301 Third St. Tillamook, OR 97141 Phone: (503) 842-8222 Programs of Training: Administrative Assistant and Secretarial Science, General
Southwestern Oregon Community College 1988 Newmark Ave Coos Bay, OR 97420-2193 Phone: (541) 888-2525 Programs of Training: Administrative Assistant and Secretarial Science, General Medical Administrative/Executive Assistant & Medical Secretary	Umpqua Community College 1140 College Rd. Roseburg, OR 97470-0226 Phone: (541) 440-4600 Programs of Training: Executive Assistant/Executive Secretary Medical Administrative/Executive Assistant & Medical Secretary	Columbia Gorge Community College 400 E Scenic Dr The Dalles, OR 97058 Phone: (541) 506-6000 Programs of Training: Administrative Assistant and Secretarial Science, General
Mt Hood Community College 26000 SE Stark St Gresham, OR 97030 Phone: (503) 491-6422 Programs of Training: Administrative Assistant and Secretarial Science, General Executive Assistant/Executive Secretary Medical Administrative/Executive Assistant & Medical Secretary	Treasure Valley Community College 650 College Blvd Ontario, OR 97914 Phone: (541) 881-8822 Programs of Training: Medical Administrative/Executive Assistant & Medical Secretary	Blue Mountain Community College 2411 NW Carden Ave Pendleton, OR 97801 Phone: (541) 276-1260 Programs of Training: Administrative Assistant and Secretarial Science, General Medical Administrative/Executive Assistant & Medical Secretary
Portland Community College 12000 SW 49th Avenue Portland, OR 97219-7132 Phone: (503) 244-6111 Programs of Training: Administrative Assistant and Secretarial Science, General	Clackamas Community College 19600 Molalla Ave Oregon City, OR 97045-8980 Phone: (503) 657-6958 x2313 Programs of Training: Administrative Assistant and Secretarial Science, General	Klamath Community College 7390 South Sixth Street Klamath Falls, OR 97603-7121 Phone: (541) 882-3521 Programs of Training: Administrative Assistant and Secretarial Science, General

Career Pathway Roadmaps for Executive Secretaries and Administrative Assistants These Oregon community colleges have defined career pathway roadmaps to facilitate entry into this occupation:

Blue Mountain Community College	Administrative Office Management
Chemeketa Community College	Business Technology
Clatsop Community College	Business Professional Medical Assistant
Columbia Gorge Community College	Computer Applications and Office Systems
Klamath Community College	Administrative Office Professional
Lane Community College	Administrative Office Professional
Portland Community College	Computer Applications - Office Systems Computer Applications for Speakers of Other Languages
Rogue Community College	Business and Management Business and Management: Business Services Computer Software Support Landscape Technician
Southwestern Oregon Community College	Administrative Office Professional
Tillamook Bay Community College	Computer Applications & Office Systems
Treasure Valley Community College	Office Assistant
Umpqua Community College	Office Technology - Medical

Related Occupations The scores listed below indicates how closely the skills for Executive Secretaries and Administrative Assistants matches the occupation in the list. A score of 100% means the occupations have identical skill sets. A maximum of 10 occupations are displayed below.

Occupation	Skill Overlap
Secretaries, Except Legal, Medical, And Executive	56%
Legal Secretaries	56%
Medical Secretaries	42%
Office And Administrative Support Workers, All Other	42%
Office Clerks, General	33%