Oregon Labor Market Information System
Occupational Information Center
Occupational Report for Executive Secretaries and Executive Administrative Assistants (43-6011) in the Multnomah / Washington region
Occupational Description

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Excludes "Secretaries" (43-6012 through 43-6014).

Employment Outlook for Executive Secretaries and Executive Administrative Assistants
Statewide Employment Analysis Employment in this occupation in 2012 was much larger than the statewide average for all occupations. The total number of job openings is projected to be much higher than the statewide average number of job openings for all occupations through 2022. This occupation is expected to grow at a much slower rate than the statewide average growth rate for all occupations through 2022.

Reasonable employment opportunities exist.

Regional Employment Analysis Employment in this occupation in 2012 was much larger than the regional average for all occupations. The total number of job openings is projected to be much higher than the regional average number of job openings for all occupations through 2022. This occupation is expected to grow at a much slower rate than the regional average growth rate for all occupations through 2022.
Data Sources and Limitations
Current Employment Department Job Openings for Executive Secretaries and Executive Administrative Assistants There are 130 current openings for this occupation in the Multnomah / Washington region. Openings 1 through 26 are listed below.
Job Title Date Posted Location Wage Offered
Marketing and Research Assistant 10/24/14 Portland
Office Specialist 2 10/24/14 Portland
Senior Administrative Assistant 10/24/14 Portland
Senior Administrative Assistant 10/24/14 Hillsboro
Senior Administrative Assistant 10/24/14 Portland
Senior Administrative Assistant 10/24/14 Hillsboro
Administrative Assistant 10/24/14 Hillsboro
HLS Sales Assistant (OJT) 10/23/14 Portland DOE
Part-Time Administrative Staff Assistant 10/23/14 Portland
Human Resources (HR) Executive Assistant 10/23/14 Beaverton
Paralegal 10/23/14 Beaverton
Part-Time Administrative Asst 10/21/14 Beaverton
Administrative Assistant 10/21/14 Hillsboro
Office Manager / Executive Assistant 10/21/14 Portland
Administrative Assistant 2 10/21/14 Portland
TEMPORARY R&D Project Assistant 10/21/14 Beaverton
Administrative Assistant 3 10/20/14 Portland Neg.
Executive Administrative Assistant 10/20/14 Hillsboro Neg.
Office Associate job in PORTLAND 10/19/14 Portland
Risk Management Administrative Assistant 10/19/14 Portland
Executive Assistant 10/19/14 Portland
Executive Assistant 10/19/14 Portland
Administrative Assistant 10/19/14 Portland
Education Coordinator - (Administrative Coordinator) 10/19/14 Portland
Administrative Assistant - Flexible 10/19/14 Portland
More Jobs
Job Openings from the Web for Executive Secretaries and Executive Administrative Assistants The following job openings have been automatically extracted from various sites across the Web. These links are provided as supplemental resources. However, the Employment Department cannot validate these openings nor endorse any of these external sites. Some of these jobs may no longer be open. In some cases, a single opening may be posted on multiple sites.

There are 165 current openings for this occupation in the Multnomah / Washington region. Openings 1 through 26 are listed below.

Job Title Date Posted Location Employer
Senior Administrative Assistant 10/23/14 Portland Oracle
Senior Administrative Assistant 10/23/14 Hillsboro Oracle
Senior Administrative Assistant 10/23/14 Hillsboro Oracle
Senior Administrative Assistant 10/23/14 Portland Oracle
Administrative Assistant 10/23/14 Portland Barry Wehmiller Design Group
Administrative Assistant IV 10/22/14 Portland Kaiser Permanente
Administrative Assistant Iii 10/22/14 Hillsboro Kaiser Permanente
Administrative Assistant Iii 10/22/14 Hillsboro Kaiser Permanente
OFFICE SPECIALIST 2 10/22/14 Portland University of Oregon
Administrative Assistant 10/22/14 Portland
Administrative Assistant 10/21/14 Portland Kforce Finance/Accounting
Administrative Assistant 10/21/14 Portland Abbott & Associates Inc
Administrative Assistant 10/21/14 Portland Aerotek
Administrative Assistant - Data Systems 10/21/14 Portland Mt. Hood Community College
Executive Administrative Assistant to the Vice President of Student Affairs 10/20/14 Portland University of Portland
(CL 2396) Office Assistant lll 10/20/14 Beaverton
Part-Time Administrative Specialist I or II 10/20/14 Forest Grove CITY OF FOREST GROVE
Administrative Assistant Job 10/20/14 Hillsboro Yoh
Executive Assistant 10/20/14 Portland
Administrative Assistant IV 10/20/14 Portland Kaiser Permanente
Office Manager / Executive Assistant 10/19/14 Portland Urban Airship
Part-Time Administrative Asst 10/19/14 Beaverton Kelly Services
Administrative Assistant 3 10/18/14 Portland DAVID EVANS ASSOCIATES INC
Administrative Assistant 2 10/18/14 Portland DAVID EVANS ASSOCIATES INC
Senior Administrative Assistant Global Apparel Young Athletes'tennis 10/17/14 Portland Nike
More Jobs
State of Oregon License Information for Executive Secretaries and Executive Administrative Assistants No statewide license is required for this occupation.
Wages for Executive Secretaries and Executive Administrative Assistants
Region ---------------- 2014 Wages ----------------
Percentiles (hourly wages) Avg
Hourly
($/hr)
Avg
Annual
10th 25th 50th
(median)
75th 90th
Oregon Statewide $16.56 $19.46 $22.97 $27.80 $32.57 $23.79 $49,481
Multnomah / Washington 17.40 20.41 24.53 28.84 33.66 24.86 51,702
Data Sources and Limitations
Regional Employment Projections for Executive Secretaries and Executive Administrative Assistants
Region Employment Change % Change Projected Annual Openings
2012 2022 Growth Replacement Total
Oregon Statewide 9,476 10,159 683 7.2% 68 114 182
Multnomah / Washington 5,092 5,455 363 7.1% 36 61 97

These estimates do not include self-employment. Replacement openings are caused by existing workers permanently leaving their occupation. Many additional job openings occur due to job changes within occupations.
Data Sources and Limitations
Industries of Employment for Executive Secretaries and Executive Administrative Assistants
Industry
Click links to view Infogroup employers
Ownership 2012
Employment
Total All Industries All 5,092
Total All Industries Private 4,013
Construction Private 213
Construction of Buildings Private 98
Residential Building Construction Private 39
Nonresidential Building Construction Private 59
Specialty Trade Contractors Private 100
Building Equipment Contractors Private 44
Manufacturing Private 243
Computer and Electronic Product Manufacturing Private 86
Semiconductor and Other Electronic Component Manufacturing Private 58
Wholesale Trade Private 243
Merchant Wholesalers, Durable Goods Private 106
Merchant Wholesalers, Nondurable Goods Private 73
Grocery and Related Product Wholesalers Private 43
Wholesale Electronic Markets and Agents and Brokers Private 64
Retail Trade Private 100
Transportation and Warehousing Private 39
Information Private 146
Publishing Industries (except Internet) Private 95
Software Publishers Private 85
Finance and Insurance Private 398
Credit Intermediation and Related Activities Private 88
Depository Credit Intermediation Private 48
Securities, Commodity Contracts, and Other Financial Investments and Related Activities Private 89
Insurance Carriers and Related Activities Private 215
Insurance Carriers Private 93
Agencies, Brokerages, and Other Insurance Related Activities Private 122
Real Estate and Rental and Leasing Private 199
Real Estate Private 194
Offices of Real Estate Agents and Brokers Private 88
Activities Related to Real Estate Private 78
Professional, Scientific, and Technical Services Private 737
Accounting, Tax Preparation, Bookkeeping, and Payroll Services Private 49
Architectural, Engineering, and Related Services Private 132
Computer Systems Design and Related Services Private 221
Management, Scientific, and Technical Consulting Services Private 175
Scientific Research and Development Services Private 50
Other Professional, Scientific, and Technical Services Private 48
Management of Companies and Enterprises Private 381
Administrative and Support and Waste Management and Remediation Services Private 221
Administrative and Support Services Private 214
Employment Services Private 132
Educational Services Private 296
Elementary and Secondary Schools Private 50
Colleges, Universities, and Professional Schools Private 187
Health Care and Social Assistance Private 416
Ambulatory Health Care Services Private 151
Offices of Dentists Private 51
Hospitals Private 95
General Medical and Surgical Hospitals Private 77
Nursing and Residential Care Facilities Private 79
Continuing Care Retirement Communities and Assisted Living Facilities for the Elderly Private 56
Social Assistance Private 91
Individual and Family Services Private 64
Arts, Entertainment, and Recreation Private 68
Other Services (except Government) Private 246
Religious, Grantmaking, Civic, Professional, and Similar Organizations Private 228
Religious Organizations Private 63
Social Advocacy Organizations Private 64
Business, Professional, Labor, Political, and Similar Organizations Private 66
Total All Industries State 96
State Government, Excluding Education and Hospitals State 56
Total All Industries Local 977
Educational Services Local 773
Elementary and Secondary Schools Local 172
Junior Colleges Local 160
Colleges, Universities, and Professional Schools Local 441
Local Government, Excluding Education and Hospitals Local 157
Educational Requirements for Executive Secretaries and Executive Administrative Assistants The typical entry level education for this occupation is a high school diploma or equivalent. Those with an Associate's degree have a competitive advantage in the labor market. Up to five years of related work experience is commonly considered necessary for this occupation.
Skills for Executive Secretaries and Executive Administrative Assistants
  • Apply Confidentiality Procedures
  • Apply Cultural And Ethnic Diversity Theory
  • Apply Mathematical Principles To Accounting, Bookkeeping Or Budgeting
  • Arrange Teleconference Calls
  • Assist With Business And Managerial Research
  • Communicate Details Concisely And Consistently
  • Compile Data For Financial Reports
  • Compose Business Correspondence
  • Coordinate Teams
  • Design Tables Depicting Data
  • Develop New Office Forms
  • Evaluate And Prioritize Incoming Telephone Calls
  • Evaluate And Recommend Office Equipment
  • Identify Appropriate Software For Activities Or Projects
  • Interpret And Explain Governmental And Organizational Rules, Policies And Regulations
  • Keep A Telephone Log
  • Maintain Administrative Services Procedures Manual
  • Maintain Appointment Calendar
  • Maintain Inventory Of Office Equipment And Furniture
  • Maintain Inventory Of Office Forms
  • Maintain Reference Library
  • Make Reservations And Appointments Related To Travel
  • Obtain And Maintain Legal Forms
  • Obtain Information From Clients, Customers, Patients Or Others
  • Order Office Supplies
  • Organize And Work With Detailed Records
  • Organize Office Processes
  • Perform Secretarial Duties
  • Perform Strategic And Tactical Planning
  • Perform Typing Or Data Entry For Extended Time Periods
  • Plan Meetings Or Conferences
  • Prepare Contracts
  • Prepare Corporate Minute Books
  • Prepare Travel Vouchers
  • Prioritize Tasks
  • Process And Prepare Business Forms
  • Process Records And Maintain Forms And Files
  • Proofread, Edit, And Revise Written Materials
  • Provide Customer Service Using Telephone
  • Provide Meeting Materials And Audio-Video Equipment
  • Provide Orientation To New Employees
  • Purchase Office Equipment And Furniture
  • Retrieve Files And Charts
  • Schedule Appointments
  • Schedule Or Reserve Meeting Facilities
  • Summarize Travel And Accommodations Data Into Itinerary
  • Take And Edit Meeting Notes
  • Take Detailed, Accurate Messages
  • Take Dictation
  • Transcribe Spoken, Recorded Or Written Information
  • Type Letters And Other Correspondence
  • Use Microsoft Lync
  • Use Basic Mathematics
  • Use Computers To Enter, Access And Retrieve Data
  • Use Correct Grammar, Punctuation And Spelling
  • Use Desktop Publishing Software
  • Use On-Line Search Techniques
  • Use Proofreading Symbols
  • Use Shorthand
  • Write Administrative Procedures Manual
Schools and Training Providers for Executive Secretaries and Executive Administrative Assistants The training providers listed below offer programs related to this occupation. This information is updated once per year. Anyone interested in a particular program should check with the training institution regarding its availability. Listing these training providers does not necessarily constitute or imply their endorsement, recommendation, or favoring by the State of Oregon.

Linn-Benton Community College
6500 Pacific Blvd SW
Albany, OR 97321
Phone: (541) 917-4999
Programs of Training:
Chemeketa Community College
4000 Lancaster Dr NE
Salem, OR 97305
Phone: (503) 399-5000
Programs of Training:
Tillamook Bay Community College
4301 Third St.
Tillamook, OR 97141
Phone: (503) 842-8222
Programs of Training:
Columbia Gorge Community College
400 E Scenic Dr
The Dalles, OR 97058
Phone: (541) 506-6000
Programs of Training:
Southwestern Oregon Community College
1988 Newmark Ave
Coos Bay, OR 97420-2193
Phone: (541) 888-2525
Programs of Training:
Lane Community College
4000 E 30th Ave
Eugene, OR 97405-640
Phone: (541) 463-3000
Programs of Training:
Mt Hood Community College
26000 SE Stark St
Gresham, OR 97030
Phone: (503) 491-6422
Programs of Training:
Blue Mountain Community College
2411 NW Carden Ave
Pendleton, OR 97801
Phone: (541) 276-1260
Programs of Training:
Clackamas Community College
19600 Molalla Ave
Oregon City, OR 97045-8980
Phone: (503) 657-6958 x2313
Programs of Training:
Klamath Community College
7390 South Sixth Street
Klamath Falls, OR 97603-7121
Phone: (541) 882-3521
Programs of Training:
Portland Community College
12000 SW 49th Avenue
Portland, OR 97219-7132
Phone: (503) 244-6111
Programs of Training:
Umpqua Community College
1140 College Rd.
Roseburg, OR 97470-226
Phone: (541) 440-4600
Programs of Training:
Career Pathway Roadmaps for Executive Secretaries and Executive Administrative Assistants These Oregon community colleges have defined career pathway roadmaps to facilitate entry into this occupation:

Blue Mountain Community College
Chemeketa Community College
Clatsop Community College
Columbia Gorge Community College
Klamath Community College
Lane Community College
Portland Community College
Rogue Community College
Southwestern Oregon Community College
Tillamook Bay Community College
Treasure Valley Community College
Related Occupations The scores listed below indicates how closely the skills for Executive Secretaries and Executive Administrative Assistants matches the occupation in the list. A score of 100% means the occupations have identical skill sets. A maximum of 10 occupations are displayed below.
Occupation Skill Overlap
Secretaries And Administrative Assistants, Except Legal, Medical, And Executive 54%
Legal Secretaries 51%
Medical Secretaries 41%
Office And Administrative Support Workers, All Other 37%
Office Clerks, General 32%